Ohio Administrative Code|Rule 3359-20-05.1 | Grading system, discipline, academic probation and dismissal.

                                                
(A) Faculty grade records.
(1) The faculty member is expected to
			 maintain a careful and orderly record of each student's academic
			 performance in each class. A record of all grades earned for each course must
			 be retained for a period of five years and shall be uploaded to a central
			 location where they may be accessed by relevant and authorized
			 parties.
(2) The faculty member's grade
			 records must be legible, understandable, and complete, as they are the ultimate
			 information in case of questions concerning a student's or a former
			 student's academic performance.
(B) Reporting grades.
(1) By the end of the fifth week of
			 classes in normal academic semesters (pro-rated for summer sessions), faculty
			 members teaching one hundred-level and two hundred-level classes will assign
			 satisfactory or unsatisfactory performance indicators to all students. Such
			 indicators will be assigned in the system used by the university registrar, and
			 will be based on the faculty members' overall assessment of the
			 students' classroom performance to-date. The system will in turn notify
			 students of any unsatisfactory indicators and direct them to seek the advice of
			 their faculty and/or academic adviser in order to improve their classroom
			 performance.
(2) At the time for reporting final
			 grades, the university registrar provides each faculty member with appropriate
			 instructions for the reporting of grades.
(C) Grading system.
(1) Grades, as listed in the following
			 chart, are used to indicate academic performance. Overall scholastic averages
			 are computed on a quality point ratio basis, wherein the sum of the quality
			 points earned is divided by the sum of the credits attempted. The quality point
			 value per credit for each letter grade is shown in the following
			 table:
Grade
QualityPoints
Key
A
4.0
A-
3.7
B+
3.3
B
3.0
B-
2.7
C+
2.3
C
2.0
C-
1.7
D+
1.3
undergraduate/law courses
0.0
graduatecourses
D
1.0
undergraduate/law courses
0.0
graduate courses
D-
0.7
undergraduate/lawcourses
0.0
graduate courses
F
0.0
Symbol
QualityPoints
Key
I
0.0
incomplete
IP
0.0
in progress
AUC
0.0
audit
CR
0.0
credit
NC
0.0
no credit
WD
0.0
withdrawn
NGR
0.0
no grade reported
INV
0.0
invalid grade reported
PI
0.0
Permanentincomplete
(2) Incomplete "I" means that
			 the student has done passing work in the course, but some part of the work is,
			 for good and acceptable reason, not complete at the end of the term. Failure to
			 complete the work by the end of the following semester (not summer session,
			 except in engineering) converts the incomplete "I" to an
			 "F." When the work is satisfactorily completed within the allotted
			 time, the incomplete "I" is converted to whatever grade the student
			 has earned.
It is the responsibility of the student to make
			 up the incomplete work. The faculty member should submit the new grade to the
			 university registrar's office on a change of grade form, which is
			 available from each dean's office. If the instructor wishes to extend the
			 "I" grade beyond the following term for which the student is
			 registered, the instructor should submit an incomplete extension form, which is
			 available from each collegiate dean's office, before the end of the
			 semester.
(3) In progress "IP" means that
			 the student has not completed the scheduled course work during the semester
			 because the nature of the course does not permit completion within a single
			 semester, such as work toward a thesis. An "IP" grade should be
			 assigned only in graduate courses.
(4) Credit "CR" means that a
			 student has shown college level competence by satisfactorily pursuing a regular
			 university course under the credit/noncredit registration option. An
			 undergraduate student who has completed at least fifty percent of the work
			 toward a degree, or a postbaccalaureate student, may register for selected
			 courses on a credit/noncredit basis. The student should consult his/her
			 academic adviser for details.
Noncredit "NC" is assigned if the
			 work pursued under this option is unsatisfactory. The student may secure
			 information about this option from an adviser or from the university's
			 "Undergraduate Bulletin."
(5) Permanent incomplete "PI"
			 means that the student's instructor and the instructor's dean may for
			 special reasons authorize the change of an "I" to a
			 "PI."
(6) No grade reported "NGR"
			 indicates that at the time grades were processed for the current issue of the
			 record, no grade had been reported by the instructor.
(7) Invalid "INV" indicates the
			 grade reported by the instructor of the course was improperly noted and thus
			 unacceptable for proper processing.
(D) Dropping courses - applicable to undergraduate and graduate
		  students.
(1) It is the responsibility of the
			 student to determine the impact of dropping from courses on matters such as
			 financial aid (including scholarships and grants), eligibility for on-campus
			 employment and housing, athletic participation, and insurance
			 eligibility.
(2) Students may drop a course through
			 the second week (fourteenth calendar day) of a semester or proportionally
			 equivalent dates during summer session, intersession, and other course terms.
			 No record of the course will appear on the student's transcript. For
			 purposes of this policy, the course term for a course that meets during a
			 semester but begins after the beginning of a semester and/or ends before the
			 end of a semester begins when its class meetings begin and ends when its class
			 meetings end.
(3) Dropping a course shall not reduce or
			 prevent a penalty accruing to a student for misconduct as defined in the code
			 of student conduct.
(4) Degree-granting colleges may
			 supplement this policy with more stringent requirements.
(5) This policy shall take effect at the
			 beginning of the fall 2011 semester for all newly enrolled undergraduate
			 students. In addition, this policy shall take effect at the beginning of the
			 fall 2013 semester for all currently and previously enrolled undergraduate
			 students who have not graduated prior to the start of the fall 2013
			 semester.
(E) Withdrawing from courses - applicable to undergraduate and
		  graduate students.
(1) It is the responsibility of the
			 student to determine the impact of withdrawing from courses on matters such as
			 financial aid (including scholarships and grants), eligibility for on-campus
			 employment and housing, athletic participation, and insurance
			 eligibility.
(2) After the fourteen-day drop period,
			 and subject to the limitations below, students may withdraw from a course
			 through the seventh week (forty-ninth calendar day) of a semester or
			 proportionally equivalent dates during summer session, intersession, or other
			 course terms. A course withdrawal will be indicated on the students
			 official academic record by a grade of "WD."
(3) This policy shall take effect for all
			 students at the beginning of the fall semester of 2011.
(F) Withdrawing from courses - applicable to undergraduate
		  students only.
(1) Undergraduate students may not
			 withdraw from the same course more than twice. If a student attempts to
			 withdraw from a course after having withdrawn from it twice before, he or she
			 will continue to be enrolled in the course and will receive a grade at the end
			 of the semester.
(2) Full-time undergraduate students who
			 need to withdraw from all courses for documented extraordinary, non-academic
			 reasons (e.g., medical treatment or convalescence, military service) must
			 obtain the permission of the dean of their college. For purposes of this
			 paragraph:
(a) Students are considered full-time if they were enrolled as
				full-time students at the beginning of the term; and
(b) Courses for which the student has completed all requirements
				are excluded.
(3) Undergraduate students who withdraw
			 from two courses either before they have earned thirty credits, or after they
			 have earned thirty credits but before they have earned sixty credits, are not
			 permitted to register for additional courses until they have consulted with
			 their academic adviser. The purpose of this consultation is to discuss the
			 reasons for the course withdrawals and to promote satisfactory academic
			 progress by helping students develop strategies to complete their courses
			 successfully.
(4) Except as otherwise provided in this
			 paragraph, undergraduate students may not withdraw from more than four courses
			 before they have earned sixty credits. Students who attempt to withdraw from
			 more than four courses will continue to be enrolled in those courses and will
			 receive grades at the end of the semester.
(5) Undergraduate students who need to
			 withdraw from all courses for documented extraordinary, non-academic reasons
			 (e.g. medical treatment or convalescence, military service) may, after
			 consulting with their adviser, submit a written petition to the dean of their
			 college requesting that these courses not be counted toward the four-course
			 withdrawal limit. The dean may grant this permission if, in the dean's
			 judgment, it is consistent with the best academic interests of the student and
			 the best interests of the university.
(6) After the withdrawal deadline,
			 undergraduate students may submit a written petition to the dean of their
			 degree-granting college requesting partial withdrawal, after the deadline, for
			 documented extraordinary, non-academic reasons (e.g. medical treatment or
			 convalescence, military service). If the student is not yet admitted to a
			 degree-granting college, the withdrawal request must be submitted to the dean
			 of the student's intended degree-granting college or, if the student has
			 not declared a major, from the deans of the degree-granting colleges offering
			 the courses. The dean may grant this permission if the dean finds that the
			 withdrawal is necessitated by circumstances beyond the student's control
			 and is consistent with the best academic interests of the student and the best
			 interests of the university.
(7) Undergraduate students who have
			 reached the four-course withdrawal limit as noted above may, after consultation
			 with their adviser, submit a written petition to the dean of their college
			 seeking permission to withdraw from one or more additional courses. The dean
			 may grant this permission if the dean finds that the withdrawal is necessitated
			 by circumstances beyond the student's control and is consistent with the
			 best academic interests of the student and the best interests of the
			 university.
(8) Withdrawing from a course shall not
			 reduce or prevent a penalty accruing to a student for misconduct as defined in
			 the student code of conduct.
(9) Degree-granting colleges may
			 supplement this policy with more stringent requirements.
(10) This policy shall take effect at the
			 beginning of the fall 2011 semester for all newly enrolled undergraduate
			 students. In addition, this policy shall take effect at the beginning of the
			 fall 2013 semester for all currently and previously enrolled undergraduate
			 students who have not graduated prior to the start of the fall 2013
			 semester.
(G) Changing grades.
(1) A faculty member who, because of an
			 error, wishes to change a final grade already awarded to a student must submit
			 a written request on the change of grade form for that change to his/her dean.
			 Grade changes must be initiated by the end of the fifth week of the spring
			 semester for fall semester courses, and by the end of the fifth week of the
			 fall semester for spring or summer semester courses. The change of grade must
			 be completed by the end of the semester in which it was initiated. Grade
			 changes for grades earned during the semester in which a student graduates must
			 be completed before the degree is posted to the student's permanent
			 record. The dean notifies the faculty member and the university registrar of
			 the decision.
(2) A student who wishes to appeal a
			 final grade must initiate the procedure by the end of the fifth week of the
			 spring semester for grades received during the preceding fall semester, and by
			 the fifth week of the fall semester for grades received during the preceding
			 spring or summer semesters. For grades earned during the semester in which a
			 student graduates, grade appeals must be initiated and completed before the
			 degree is posted to the student's permanent record. Students must first
			 review the matter with the instructor. If the matter is not resolved, or if the
			 instructor is not available, the student must submit a written appeal to the
			 department chair or school director. 
(3) Re-examination for the purpose of
			 raising a grade is not permitted.
(H) Retroactive withdrawal.
(1) A retroactive withdrawal may be
			 granted only when a student has experienced unforeseen, documented extenuating
			 medical or legal circumstances that he/she could not have reasonably
			 expected.
(2) The student must submit all
			 retroactive withdrawal requests within one calendar year of resuming coursework
			 at the university of Akron.
(3) The student must initiate the
			 withdrawal request by providing written documentation of the circumstances, a
			 current university of Akron transcript, current contact information, and a
			 cover letter of explanation addressed to the dean of the college in which
			 he/she is enrolled.
(4) Upon receipt of required materials
			 from the student, the dean of the student's college will discuss the
			 request with the instructor(s) of record, relevant chair(s), and other deans
			 (if the student is requesting retroactive withdrawal from courses in other
			 colleges). Based on these discussions, a coordinated joint response regarding
			 the request will be formulated by the dean. If approval of the request is
			 recommended by the dean, the university registrar will initiate the retroactive
			 withdrawal. The dean will notify the student of the action taken. If the
			 student is not yet admitted to a degree-granting college, the withdrawal
			 request must be submitted to the dean of the student's intended
			 degree-granting college or, if the student has not declared a major, from the
			 deans of the degree-granting colleges offering the courses.
(5) Requests that have been denied can be
			 appealed to the office of the provost.
(6) This process addresses academic
			 changes to a student's record only. Once the academic record changes have
			 been made, the student has the right to submit an appeal for tuition and/or fee
			 changes.
(I) Course credit by examination.
(1) Qualified students may obtain credit
			 for subjects not taken in a course by passing special examinations. The grade
			 obtained is recorded on the student's permanent record and counts as work
			 attempted whenever quality ratio calculations are made.
(2) Any student desiring to take special
			 examinations for credit, before beginning to study for the examination and
			 before asking the course instructor for direction, must first receive
			 permission from both the student's dean and the dean under whose
			 jurisdiction the course is listed. After permission is granted, the student
			 prepares for the special examination without faculty assistance. Faculty
			 members may describe only the objectives of the course and the work to be
			 covered. The examination must be comprehensive and demand more from the student
			 than is expected on a regular final examination in the course. The faculty
			 member will file copies of the examination and the student's answers with
			 the faculty member's dean.
(3) Credit by examination is not allowed
			 during a student's last semester before graduation.
(J) Exemption from required courses.
Qualified students may be exempted from courses
		  by examination, testing, or other means approved by the college faculty in
		  which the course is offered.
(K) Faculty tutoring.
If a faculty member tutors a student in a credit
		  course, the student's examination and other performance in the course must
		  be planned and evaluated by another faculty member or by an approved faculty
		  member from another university.
(L) Approbation, probation, and dismissal.
(1) An undergraduate student who earns
			 twelve or more letter-graded credit hours during a semester and earns a quality
			 point average of 3.50 or better is listed on the dean's list of the
			 student's college.
(2) An undergraduate student who earns
			 twelve or more letter-graded credit hours during a semester and earns a quality
			 point average of 4.00 is listed on the president's list of the
			 university.
(3) An undergraduate student who earns at least six but
			 fewer than twelve letter-graded credit hours during a semester and earns a
			 quality point average of 3.50 or better is listed on the part-time dean's
			 list of the student's college.
(4) An undergraduate student who earns at least six but
			 fewer than twelve letter-graded credit hours during a semester and earns a
			 quality point average of 4.00 is listed on the part-time president's list
			 of the university.
(5) An undergraduate student whose
			 cumulative grade point average falls below 2.0 is placed on academic probation
			 and is subject to such academic action, including but not limited to mandatory
			 repeat for change of grade, credit hour restriction, and student success
			 programming, as may be imposed by the dean of the student's
			 degree-granting college, or by the dean's designee. 
An undergraduate student whose cumulative grade
			 point average falls below 2.0 for consecutive semesters (excluding summer
			 semesters) will be evaluated at the end of each of the second and third
			 consecutive semesters for dismissal from the university by the dean of the
			 student's degree-granting college, or by the deans designee. The
			 dean may retain an undergraduate student for the third or fourth consective
			 semester if the term grade point average has improved significantly but the
			 cumulative grade point average remains below 2.0. An undergraduate student
			 whose cumulative grade point average falls below 2.0 for each of four
			 consecutive semesters will be dismissed from the university. An undergraduate
			 student not yet enrolled in a degree-granting college will be evaluated for
			 dismissal, according to the criteria above, by the head of the division of
			 student success, or by the heads designee. 
(6) Probation is a warning to the student
			 whose academic record is unsatisfactory and who is in danger of being dismissed
			 from the university. A student may, however, be dismissed without having
			 previously been placed on probation.
(7) Students dismissed from the
			 university are not eligible to register for any credit courses. They may,
			 however, register for noncredit work. To be eligible for readmission, the
			 student must have either:
(a) Completed at a regionally accredited college or university,
				with a grade point average of 2.5 or higher, at least eighteen credit hours
				that will transfer to the university of Akron and apply toward a degree,
				or;
(b) Satisfied both of the following:
(i) Wait a minimum of two calendar years from the date of
				  dismissal, and;
(ii) Submit a written statement describing the causes of poor
				  academic performance and steps taken toward improvement since
				  dismissal.
(8) Students readmitted under paragraph
			 (M)(5) of this rule will be evaluated for dismissal immediately following the
			 first semester after readmission, with the option to retain for one additional
			 semester if the term grade point average has improved significantly, but the
			 cumulative grade point average remains below 2.0.
(9) Students dismissed from the
			 university for reasons other than failure to meet academic standards are
			 readmitted by action of the president only.
(M) Auditing courses.
A student choosing to audit a course must elect
		  to do so at the time of registration. The student pays the enrollment fee and
		  may be expected to do the work prescribed for students taking the course for
		  credit, except that of taking the examination. Any faculty member may initiate
		  withdrawal for a student not meeting these expectations.
(N) Scheduling field trips.
The university encourages faculty members to
		  arrange worthwhile field trips which they believe will add substantially to the
		  course they teach. Before scheduling a field trip which is not listed in the
		  university "Undergraduate Bulletin" as an integral part of the
		  course, faculty members should receive approval from their dean. The request
		  for approval should state the name and number of the course, the number of
		  students and faculty members making the trip, the nature of the trip, the
		  destination and the time required for the trip. If students will miss other
		  classes, they must consult their instructors so that work missed because of an
		  approved trip can be made up. Faculty members should contact the purchasing
		  department about insurance coverage.
(O) Dealing with academic misconduct.
(1) The university reserves the right to
			 discipline any student found responsible of academic misconduct in accordance
			 with the code of student conduct. The student's faculty member shall refer
			 the matter to the office of student conduct and community standards or a
			 designated representative of that office to investigate the alleged misconduct
			 and determine the outcome.
(2) A faculty member who has evidence
			 that a student has cheated in any term papers, theses, examinations or daily
			 work shall report the student to the department chair who in turn shall report
			 the matter to the students dean. Faculty members should be familiar with
			 the student disciplinary procedures in order to protect the rights of students
			 who have been alleged of academic dishonesty or other misconduct.
(3) All tests and examinations shall be
			 proctored except in colleges of the university with honors systems which have
			 been approved by the faculty senate.
(4) Members of the faculty of the school
			 of law should consult with their dean as to procedures under the honor system
			 of that school. Faculty members should become familiar with the student
			 disciplinary procedures and the school of law honor system.


Last updated April 8, 2021 at 2:03 PM