Public Records Policy - Trellis: Legal Intelligence | California Legal Analytics

Trellis Public Records Policy & Privacy

Summary: Trellis Research, Inc. ("Company") uses personal information responsibly and strives to protect privacy rights. All data in our public records databases are supplied by government agencies and reputable private suppliers. We do not add personal information collected from individuals to our public records services and products

 

I.   Company makes personal information available for legitimate uses by business and government organizations. That means we adhere to the principles in this Public Records Privacy Statement and comply with the requirements of statutes such as the U.S. Gramm-Leach-Bliley Act (GLB) and the U.S. Driver's Privacy Protection Act. Company may terminate access to any user who misuses Public Records. Public Records provided by Company are used to identify and clarify relationships among businesses, people, parties to lawsuits, and assets. Company is not a consumer credit reporting agency and does not: (1) Maintain any databases of nonpublic individual financial data such as individual credit reports, income tax records, or bank information; (2) Collect or distribute information about any person's religious preference or health (3) Collect any person's medical records.

II. DEFINITIONS:

  1. "Public Records" are records that are created and maintained by government agencies and are open for public inspection (although access may be limited to certain permissible purposes). Examples include:
    • Real estate records
    • Court records (filings)
    • Birth, marriage, and divorce records
    • Motor vehicle data
  2. "Nonpublic Information" is information about an individual obtained from a source that is privately or publicly owned and is not available to the general public. Examples include Social Security Numbers and similar government-issued identification numbers.
  3. "Publicly Available Information" iis information about an individual from non-governmental sources that is available to the general public. Sources include:
    • Newspapers and other publications
    • Telephone directories
    • Classified ads
  4. "Personally Identifiable Information" is information about a person that identifies or is directly attributed to that person. Personally Identifiable Information is contained in Public Records, Nonpublic Information and Publicly Available Information. Examples include:
    • A person's name
    • Address
    • Date of birth
    • Social Security Numbers
  5. "Permissible Use" means that Company’s subscribers must use Public Records for specific, legitimate purposes. These purposes must comply with the U.S. Gramm-Leach-Bliley Act, U.S. Drivers Privacy Protection Act and other applicable laws. Examples of uses that may be permissible include:
    • Detecting fraud
    • Locating individuals and assets;
    • Determining whether individuals or parties have active on ongoing lawsuits;
    • Engaging in law enforcement and official Government activities

 

III. COMPANY DISTRIBUTES PUBLIC RECORDS TO THE GENERAL PUBLIC

Properly authorized Company subscribers have access to public records available through databases. Company subscribers, when appropriate, could include law firms, legal and compliance departments, governmental agencies and other authorized entities and individuals.

 

IV. SECURITY

Trellis strives to keep all of our data secure. We take reasonable steps to protect Personally Identifiable Information from unauthorized access. Authorized access includes Company subscribers. Company employees are trained in the appropriate use of our public record services and products. We take measures to bridge awareness of:

  • Responsible use of Public Records, Nonpublic Information and Publicly Available information; and
  • Privacy and security issues associated with information services and products from Company.

 

V. PUBLIC RECORDS AND NONPUBLIC INFORMATION?

Company collects Public Records and Nonpublic Information from established sources in the government and judiciary. In some cases, this occurs under agreement with those suppliers. The terms of use and information protection requirements within those agreements may be more stringent or limiting than requirements in applicable law.

 

VI. ACCURACY

Company takes reasonable steps to accurately reproduce data we receive from suppliers. However, sometimes this data may contain errors. While some data suppliers and government entities will entertain requests for changes from members of the general public, many will only acknowledge and consider requests for changes when they are submitted by resellers such as Company. Therefore, if you find an error related to Nonpublic Information or Public Records provided by Company, please contact Company immediately to enable any necessary correction. Based on the source of the data and the requirements of that particular vendor/supplier, we will notify you as to the documentation that you may need to submit to Company in order to have the vendor/supplier consider making the change being requested. Please be aware that we have no options in terms of the copies of documentation that may be requested to commence the correction process for any particular error. The requirements are dictated by each supplier.

 

VII. REMOVAL OF PERSONALLY IDENTIFIABLE INFORMATION

Company does not remove names of parties in lawsuits and/or other publicly available court data as removal of such information could compromise the integrity of our services and products, in part because our subscribers rely on the accuracy and completeness of our databases.

Company will act to help prevent certain harms to an individual by removing non-public information only to the extent such information is not otherwise publicly available through the courts and/or public record searches. Requests to remove publicly available information, as found within public court records, must be in writing and be accompanied by an order from the court sealing such records. Removal of any such information within public records will be limited only to the records identified by court order.

Additional questions about who can request removal of their personal information or what kind of documentation is required, may be directed to Company at: 1939 Wellington Rd. Los Angeles, CA & info@trellis.law

 

VIII. NOTICE

This Public Records Privacy Statement may be revised without notice. If our information practices change in a significant way, we will post the changes here.

 

Trellis Smart-Search Technology*

Trellis leverages the largest and deepest set of context rich data in California and combines it with analytical analysis to put everything you need to build the best case on one screen. It’s about productivity and winning motions.