Ohio Administrative Code|Rule 1301:5-6-03 | Mandatory company policy.

                                                
(A) The written company policy required under section
		  4735.54 of the Revised Code shall be available to all affiliated licensees and,
		  at a minimum, address the following information and be applicable to all
		  offices of the brokerage:
(1) The types of agency relationships the
			 affiliated licensees of the brokerage may establish including an explanation of
			 each agency relationship authorized and whether any dual agency relationships
			 are permitted;
(2) A current list of positions in the
			 brokerage, if any, which are designated by the brokerage as principal brokers,
			 and management level licensees;
(3) The procedure to be followed for an
			 affiliated licensee to be appointed to represent the client of another
			 affiliated licensee, including the procedure for giving prior notification and
			 obtaining approval of the client for this representation;
(4) The type of agency relationship that
			 shall be established and the disclosures that shall be made when licensees are
			 handling real estate transactions involving persons with whom they have a
			 personal, business, or familial relationship;
(5) The type of agency relationship that
			 shall be established and the disclosures that shall be made when licensees are
			 handling real estate transactions involving themselves or any affiliated
			 licensee as a party to the transaction;
(6) The procedures to be followed to
			 ensure that confidential information is not disclosed in violation of the
			 licensee's agency duties. These procedures shall include those steps
			 affiliated licensees are required to follow to protect confidential information
			 from being disclosed to other licensees within the brokerage who are not bound
			 by the agency relationship. This policy must address the
			 following:
(a) Office files;
(b) Computerized records and messages;
(c) Office meetings and discussions;
(d) Facsimile transmissions;
(e) Telephone messages, inter-office messages, and any kind
				of conversations;
(f) Meetings and conversations with clients;
(g) Internet websites including social networking sites and
				blogs.
(7) If the brokerage practices dual
			 agency, the procedures to be followed by a licensee in the event any of the
			 following occurs:
(a) A party to a real estate transaction refuses to consent
				to dual agency;
(b) A party to a real estate transaction seeks to terminate
				an agency relationship as the result of an attempt to create a dual agency
				relationship;
(c) There is a material change to any of the information
				that was previously disclosed to any party prior to obtaining full consent to
				the dual agency.
(8) The procedures to be followed by a
			 licensee who wishes to change an agency relationship, to include but not be
			 limited to procedures for securing the written consent of the client(s) to such
			 change; and,
(9) The types of cooperation, and
			 explanation thereof, which are offered other brokerages,
			 including:
(a) Whether the brokerage offers subagency;
(b) Whether the brokerage offers compensation to
				subagencies and buyer's brokerages;
(c) Whether the brokerage accepts compensation from other
				brokerages; and,
(d) Whether the types of cooperation are offered on a
				consistent and equal basis to all brokerages.
(10) If the principal broker is approved by the
			 superintendent to serve as principal broker in more than one brokerage, the
			 name(s) and business address(es) of the additional brokerage(s).
(11) If the brokerage operates under more than one trade
			 name, a list of any and all such trade names.
(B) The principal broker is responsible for providing and
		  documenting receipt of such policy by each employee, independent contractor and
		  affiliated licensee.