Oregon Administrative Rules|Section 813-006-0035 - Contracting Procedure and Responsibility

                                                
Current through Register Vol. 60, No. 12, December 1, 2021 
The procedures for screening and selection of personal service contractors, relating the responsible parties to their actions, are as follows:
 
(1) Consultants -- Action: Submit qualifications, credentials, costs estimates, project approach and other pertinent information relating to the project announcement.
 
(2) agency project manager -- Action: 
(a) Determines that work on a project requires the services of a consultant;
 
(b) Prepares cost estimate for contract;
 
(c) Determines type of selection and screening process to be used to select a contractor and obtains approval of Director or his/her designee to begin contracting process for consultant services;
 
(d) Maintains a file on the selection and screening of applicants for consultant services;
 
(e) Notifies prospective contractors of projects for which Competitive Procurement or Small Purchase Procurement Procedures will be used as required by OAR 813-006-0025 or 813-006-0030;
 
(f) Completes screening and selection procedure and selects a contractor according to Department rules;
 
(g) Forwards draft of contract, Personal Service Contract Input Form, and Contractor Selection and Justification Statement for contracts over $2,500 to the Department's contract officer and to Director or his/her designee for approval;
 
(h) Forwards draft of contract that totals $25,000 or more to Attorney General for review and approval of legal sufficiency, unless contract form has previously been approved by Attorney General;
 
(i) Obtains contractor's signature on approved contract; and
 
(j) When notified by the contract officer, authorized contractor to begin work.
 
 
(3) agency Director or his/her designee -- Action:
(a) Approves each project's scope and budget and use of the contracting process;
 
(b) Makes direct and emergency appointments and grants exceptions as necessary and in accordance with Department rules;
 
(c) Approves/disapproves Personal Services Contracts and all subsequent amendments; and
 
(d) Signs approved contracts.
 
 
(4) agency contract officer -- Action: 
(a) Reviews contract and selection process for compliance with Department rules and other applicable state and federal rules and regulations;
 
(b) Submits recommended contracts over $1,000 and required forms to Budget and Management Division, Executive Department for review and approval;
 
(c) Forwards one copy of final approved contract to contractor and retains a copy of the contract with original signatures for the Department's contract file;
 
(d) Notifies project manager when contractor may begin work.
 
 
Or. Admin. R. 813-006-0035
HSG 14-1987, f. & ef. 12-21-87; HSG 3-1989(Temp), f. & cert. ef. 6-8-89; HSG 6-1989, f. & cert. ef. 11-3-89; HSG 2-1991(Temp), f. & cert. ef. 8-7-91; HSG 8-1991, f. & cert. ef. 12-23-91
Stat. Auth.: ORS 90.800 - ORS 90.840, ORS 91.886, ORS 183, ORS 456.515 - ORS 456.723 & ORS 458.210 - ORS 458.650
 
Stats. Implemented: ORS 456.515 - ORS 456.720