Oregon Administrative Rules|Section 731-007-0390 - RFP Process

                                                
Current through Register Vol. 60, No. 12, December 1, 2021 
ODOT may utilize the RFP process for Public Improvement Contracts, allowing flexibility in both Proposal evaluation and Contract negotiation, only in accordance with ORS Chapter 279C and OAR chapter 731 division 5.
 
(1) Proposal Evaluation. Factors in addition to price may be considered in the selection process, but only as set forth in the RFP. Proposal evaluation shall be as objective as possible. Evaluation factors need not be precise predictors of future costs and performance, but to the extent possible such evaluation factors shall: 
(a) Be reasonable estimates based on information available to ODOT;
 
(b) Treat all Proposals equitably; and
 
(c) Recognize that public policy requires that Public Improvements be constructed at the least overall cost to ODOT. See ORS 279C.305(1).
 
 
(2) Evaluation Factors. 
(a) In basic negotiated construction contracting, where the only reason for an RFP is to consider factors other than price, those factors may consist of firm and personnel experience on similar projects, adequacy of equipment and physical plant, sources of supply, availability of key personnel, financial capacity, past performance, safety records, project understanding, proposed methods of construction, proposed milestone dates, references, service, and related matters that affect cost or quality.
 
(b) In Design/Build contracting, in addition to subsection (a) of this section, those factors may also include design professional qualifications, specialized experience, preliminary design submittals, technical merit, the ability to respond to the technical complexity or unique character of the project, project management including coordination and integration of multiple disciplines, the time required to commence and complete the improvement, design/builder team experience and related matters that affect cost or quality.
 
 
(3) Contract Negotiations. Contract terms may be negotiated to the extent allowed by the RFP and these rules, provided that the general Work scope remains the same and that the field of competition does not change as a result of material changes to the requirements stated in the Solicitation Document. See OAR 731-005-0470(3). Terms that may be negotiated consist of details of Contract performance, methods of construction, timing, assignment of risk in specified areas, fee, and other matters that affect cost or quality. Negotiations must always be in keeping with the least cost policy for public improvements.
 
Or. Admin. R. 731-007-0390
DOT 2-2005, f. 2-16-05, cert. ef. 3-1-05
Stat. Auth.: ORS 184.616, 184.619, 279A.050 & 279A.065
 
Stats. Implemented: ORS 279A.065, 279C.305 & 279C.335