Oregon Administrative Rules|Section 166-450-0070 - Institutional Service Records

                                                
Current through Register Vol. 60, No. 12, December 1, 2021 
The General Schedule is applicable to the institutional service records of community colleges. Retention periods apply to the official copy of all public records, regardless of medium or physical format, created or stored by the above specified agencies. Please note the exceptions to this General Schedule listed in OAR 166-030-0027 before disposing of records.
 
(1)Mail, Copy, and Print Services Account Records: Records document the processing and clearing of accounts for mail, copy, and print services. Records may include but are not limited to account summaries of outgoing postage charged to departments; periodic reporting of charges to college accounts for printing and copy services; payment of charges; and related documentation. Records may be referred to the business office for collection and servicing of accounts. (Minimum retention: Copy machine accounts: three years; Other accounts: one year).
 
(2)Postal and Shipping Records: Records document the mailing, shipping, and receipt of items by the U. S. Postal Service, UPS, Federal Express, and other private carriers. Records may include but are not limited to delivery receipts; receipt verification notebooks; incoming and outgoing certified, registered, insured, or express mail records; outgoing and upkeep records; and related documentation. (Minimum retention: three years).
 
(3)Work Orders Records: Records document requests and authorizations for needed services and/or repairs to college property and equipment. Records may include but are not limited to copy center, printing, photography, microfilming requests and work orders; telephone service and installation requests and change orders; maintenance and repair authorizations; and related correspondence and documentation. (Minimum retention: one year).
 
Or. Admin. R. 166-450-0070
OSA 3-1998, f. 8-4-98, cert. ef. 8-5-98
Stat. Auth.: ORS 192 & 357
 
Stats. Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895