Oregon Administrative Rules|Section 166-150-0025 - Community Corrections Records

                                                
Current through Register Vol. 60, No. 12, December 1, 2021 
(1)Alcohol Diversion Evaluator Records Series documents the evaluation of clients for referral to a program that will provide appropriate information or rehabilitation services. Records may include evaluation results, a written narrative summary of the interview, a copy of the client's driving record, documentation of the client's Blood Alcohol Content (BAC) at the time of the DUII (Driving Under the Influence of Intoxicants) arrest, a copy of the Diagnostic and Referral Report, and copies of reports on the client filed with the Office of Alcohol and Drug Abuse Programs. Information may include client's name, diagnosis, and status in diversion programs. (Minimum retention: 7 years following date of completion or discontinuance of treatment services)
 
(2)Case Assignment and Report Log Series is used to assign and track new cases, reports, and transfers. It is used as a defacto index to parole/probation case files. Records include listings of new probations, paroles, temporary transfer requests, special reports, early terminations, revocations, and the name of the assigned officer. (Minimum retention: 3 years)
 
(3)Community Service Work Records Series documents community service performed in lieu of or in addition to criminal sentencing. Records may include judges orders for bench parole, other court orders, and requirements for fulfilling community service order. Information includes offender's name, date of sentence, hours of community service, and dates and times of community service. (Minimum retention: 6 months after case closed)
 
(4)Offender Case Files Series documents the supervision, management, and tracking of offenders in the community corrections program. Records may include face sheets, court orders, Board of Parole and PostPrison Supervision orders, commutations, death certificates, expungement, presentence investigations, parole officer notes, police reports, sanction hearing documentation, and community risk assessments. Department of Corrections (DOC) Information Systems Division maintains statewide record copy of information on the Corrections Information System. As stated in OAR 291-070-0080(1) DOC requires certain documents to be transferred to DOC Central Records, as they are created, for maintenance as state-wide record copy. (Minimum retention: 
(a) Retain felony offender case files: 2 years after case closed 
 
(b) Retain all other case files: 1 year after case closed)
 
 
Or. Admin. R. 166-150-0025
OSA 4-2004, f. & cert. ef. 9-1-04
Stat. Auth.: ORS 192 & ORS 357
 
Stats. Implemented: ORS 192.005-192.170 & 357.805 - 357.895