Ohio Administrative Code|Rule 5101:4-7-01.1 | Inter-county transfer.

                                                
This rule describes the procedures that a county
		agency must follow when it discovers that the county of residence for a
		supplemental nutrition assistance program (SNAP) assistance group has changed
		during the certification period.
(A) What is the transfer procedure when
		  an assistance group reports a change in their county of residence?
(1) When the information
			 is reported to the county agency that serves the county where the assistance
			 group is currently participating, within twenty-four hours the county agency
			 shall:
(a) Document the change within the case record and the date
				the change became known;
(b) Notify the county agency that serves the county in
				which the resident has moved to of the assistance group's change in
				residence and any additional information reported by the assistance group;
				and
(c) Transfer the case within the statewide automated
				eligibility system to the county agency that serves the county in which the
				resident has moved and follow the procedures outlined in paragraph (C)(2) of
				this rule.
(2) When the information
			 is reported to a county agency other than the one where the assistance group is
			 currently participating, within twenty-four hours the county agency
			 shall:
(a) Document the change within the case record and the date
				the change became known; and
(b) Notify the county agency where the assistance group is
				currently participating of the change in residence. Upon receiving the
				notification, the county agency where the assistance group is currently
				participating shall act in accordance with paragraph (A)(1) of this
				rule.
(B) What is the transfer procedure when a
		  county agency obtains information that a SNAP assistance group has changed its
		  county of residence, but the change cannot be readily verified?
(1) When the county
			 agency that obtained the information is also where the assistance group is
			 currently participating, the county agency shall verify the potential change in
			 circumstance in accordance with paragraph (J)(5) of rule 5101:4-7-01 of the
			 Administrative Code.
(2) When the county
			 agency that obtained the information is not where the assistance group is
			 currently participating, the county agency shall, within twenty-four hours of
			 obtaining the information:
(a) Document the alleged change within the case record and
				the date the potential change became known; and
(b) Notify the county agency where the assistance group is
				currently participating of the potential change in residence. Upon receiving
				the notification, the county agency where the assistance group is currently
				participating shall verify the potential change in circumstance in accordance
				with paragraph (J)(5) of rule 5101:4-7-01 of the Administrative
				Code.
(C) What is the transfer procedure once a
		  change in a SNAP assistance group's county of residence has been
		  verified?
(1) Within twenty-four
			 hours of verifying the information, the county agency that verified the change
			 shall cause the case to be transferred to the new county of residence in the
			 statewide automated eligibility system.
(2) When a case is
			 transferred, the county agency where the assistance group is currently
			 participating shall within twenty-four hours: 
(a) Take all necessary steps within the statewide
				eligibility system to ensure that the case may be immediately acted upon by the
				receiving county agency;
(b) Update the electronic document management system with
				the eligibility determination documentation or documents submitted by the
				assistance group that have not been acted upon;
(c) Transfer any hard-copy records to the new county as
				soon as possible but no later than five business days from the date the county
				agency becomes aware of the residence change;
(d) Notify the new residential county when a hard copy
				record is being transferred; and
(e) Note actions taken in the case record.
(3) If potential changes
			 in income, expenses, employment, or household composition as a result of the
			 change in residence have not been verified, the county agency where the
			 assistance group moved to shall verify the potential change in circumstance in
			 accordance with paragraph (J)(5) of rule 5101:4-7-01 of the Administrative
			 Code.