Ohio Administrative Code|Rule 5101:2-33-27 | Title IV-E agency contract and contract monitoring for non-placement services.

                                                
(A) Each Title IV-E agency, as defined in
		  rule 5101:2-1-01 of the Administrative Code, is to use the statewide
		  "agreement for Title IV-E agencies for the provision of non-placement
		  services," hereinafter referred to as the " non-placement
		  agreement," in the statewide automated child welfare system (SACWIS) when:
		  
(1) Contracting for
			 aftercare support from a qualified residential treatment program (QRTP) is
			 negotiated at a different rate than the medicaid rate for non-medicaid eligible
			 children. 
(2) Contracting for
			 aftercare services by a QRTP.
(3) The IV-E agency
			 chooses to use the "non-placement agreement" for any non-placement
			 service contract.
(B) Each Title IV-E agency is to enter
		  all information on the "non-placement agreement," including the
		  "Title IV-E schedule B rate information (schedule B)" into
		  SACWIS.
(C) Each Title IV-E agency is to print the completed
		  "non-placement agreement" and the "schedule B" from SACWIS
		  in order to obtain signatures for the contract between the Title IV-E agency
		  and the provider.
(D) The negotiated and agreed upon rate for the QRTP
		  aftercare support is to be specified for all non-placement services in SACWIS
		  on the "schedule B" and is to be attached to the "agreement for
		  Title IV-E agencies and providers for the provision of child placement."
		  The rates listed on the "schedule B" are to be for all children or
		  may be child specific.
(E) The negotiated and agreed upon rate
		  for the non-placement service is to be specified for all non-placement services
		  in SACWIS on the "schedule B" and is to be attached to the
		  "non-placement agreement." The rates listed on the "schedule
		  B" are to be for all children or may be child specific.
(F) Any changes to the
		  "non-placement agreement," including the "schedule B" are
		  to include an addendum to be entered into SACWIS. The addendum is to be signed
		  by all parties and attached to the "non-placement agreement," or
		  the"agreement for Title IV-E agencies and providers for the provision of
		  placement."
(G) Invoicing procedures are to at a
		  minimum correspond to the agreed upon rates as specified on the "schedule
		  B" in SACWIS and on the "non-placement agreement," including all
		  addendums. All invoices are to include but are not limited to the
		  following:
(1) Provider's name,
			 address, telephone number, fax number, federal tax identification number, Title
			 IV-E provider number, if applicable.
(2) Billing date and the
			 billing period.
(3) Name of child,
			 child's date of birth, and the child's SACWIS person identification
			 number.
(4) Discharge date for
			 the begin date of the six months of aftercare support, if applicable
			 .
(H) Each Title IV-E agency is to
		  establish a written monitoring procedure to provide reasonable assurance that
		  the terms and conditions of the contract are being followed. Monitoring
		  procedures may include, but are not limited to the following:
(1) A review of the
			 progress reports submitted by the provider to the agency to ensure the services
			 being delivered are in accordance with the child's treatment/discharge
			 plan.
(2) ) A comparison of
			 invoices to the agreed upon rate amount in SACWIS to ensure billing
			 accuracy.


Last updated October 28, 2021 at 8:29 AM