Ohio Administrative Code|Rule 5101:2-18-02 | Requirements for child day camp registrations.

                                                
(A) A person shall not operate a child
		  day camp without annually registering with the Ohio department of job and
		  family services (ODJFS) unless the child day camp meets the exemption criteria
		  in section 5104.21 of the Revised Code.
(B) The person operating a child day camp
		  shall register the camp by completing and submitting a registration and fee
		  online in the Ohio child licensing and quality system (OCLQS) at
		  https://oclqs.force.com by March fifteenth annually.
(1) The fee shall be
			 twenty-five dollars per camp, not to exceed two hundred fifty dollars for all
			 camps, pursuant to section 5104.21 of the Revised Code.
(2) The fee is
			 nonrefundable and nonreturnable. This registration shall be effective for the
			 period of March fifteenth of the current year through March fourteenth of the
			 following calendar year.
(3) Registration of a new
			 child day camp after March fifteenth shall be effective from the date of
			 registration through March fourteenth of the following year.
(C) A child day camp administrator or a
		  designated staff member shall provide the parents of each child who attends or
		  participates in the registered child day camp with the telephone numbers of the
		  county department of health or local health district and the public children
		  services agency of the county in which the day camp is located, and a statement
		  that the parents may use these telephone numbers to make a complaint regarding
		  the child day camp.
(D) If a child day camp that is required
		  to register under section 5104.21 of the Revised Code fails to register with
		  ODJFS, or if a child day camp that files a registration form knowingly provides
		  false or misleading information, the child day camp shall register correctly
		  and pay a registration fee equal to three times the registration
		  fee.
(E) An applicant, employee, including an
		  administrator and counselor of a child day camp, shall request a bureau of
		  criminal investigation (BCI) and a federal bureau of investigation (FBI)
		  criminal records check pursuant to section 5104.013 of the Revised Code. The
		  request shall be made at the time of initial application for employment and
		  every five years thereafter.
(1) A child day camp may employ an
			 applicant or continue to employ an employee until the criminal records check is
			 completed and the camp receives the results of the check. Until the
			 administrator has reviewed the results of the criminal records check and
			 determines that the applicant or employee is eligible for employment, the camp
			 shall not grant the applicant or employee sole responsibility for the care,
			 custody, or control of a child. If the results indicate that the applicant or
			 employee is ineligible for employment, the camp shall immediately release the
			 applicant or employee from employment.
(2) The administrator shall determine an
			 applicant or employee ineligible for employment if the person has been
			 convicted of or pleaded guilty to any of the violations described in division
			 (A)(5) of section 109.572 of the Revised Code unless the individual meets the
			 rehabilitation criteria in appendix A of this rule. If the applicant or
			 employee, upon request, fails to provide the information necessary to complete
			 the form or fails to provide impressions of the person's fingerprints, the
			 administrator may consider the failure a reason to determine an applicant or
			 employee ineligible for employment. When the applicant or employee is
			 determined ineligible, the registered child day camp shall not employ the
			 applicant or employee or contract with another entity for the services of the
			 applicant or employee.
(3) Each registered child day camp shall
			 pay to BCI and FBI the prescribed fee for each criminal records check
			 conducted. A camp may charge an applicant or employee a fee for the costs it
			 incurs in obtaining a criminal records check. A fee charged shall not exceed
			 the fees the camp pays under this rule. If a fee is charged, the camp shall
			 notify the applicant at the time of the applicant's initial application
			 for employment of the amount of the fee and that, unless the fee is paid, the
			 camp will not consider the applicant for employment.
(4) Criminal records check results are
			 confidential and not public records and shall not be made available to any
			 person other than the person who is the subject of the criminal records check
			 or the person's representative, the director of job and family services,
			 the administrator, and any court, hearing officer, or other necessary
			 individual involved in a case dealing with a denial or revocation of
			 registration related to the criminal records check.
(F) The director of job and family
		  services may periodically conduct a random sampling of registered child day
		  camps pursuant to section 5104.21 of the Revised Code to determine compliance
		  with section 5104.013 of the Revised Code.

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