Ohio Administrative Code|Rule 5101:12-1-20.1 | Requests for information contained in a person's case record.

                                                
(A) A child support enforcement agency
		  (CSEA), the office of child support (OCS), or contractor shall only disclose
		  information contained in a person's case record upon the request of an
		  individual or entity when:
(1) The disclosure is in
			 accordance with the provisions of this rule, or
(2) The disclosure is in
			 accordance with written permission from the person. "Written
			 permission" means a document signed by a person or a person's legal
			 guardian that permits an individual or entity to disclose information contained
			 in that person's case record. Written permission shall
			 include:
(a) The person's full name;
(b) The name and title, if any, of the individual or entity to
				whom the person or the person's legal guardian is permitting disclosure of
				information;
(c) A description of the type of information that the individual
				or entity is permitted to disclose;
(d) The duration of time that the person or person's legal
				guardian is permitting the disclosure of information; and
(e) The person's or legal guardian's signature and the
				date on which the written permission is signed.
(B) The CSEA, OCS, or a contractor shall
		  disclose information that the CSEA, OCS, or contractor obtains from the state
		  or federal parent locator service (PLS) upon the requests described in this
		  paragraph.
(1) Request for location
			 from a representative of a child when the child is not receiving Ohio works
			 first (OWF) benefits.
(a) The CSEA, OCS, or contractor shall disclose information about
				a non-custodial parent or alleged father when the request is for the purposes
				of locating:
(i) An individual against
				  whom a child support order is sought;
(ii) An individual who
				  has or may have parental rights with respect to a child;
(iii) An obligee of a
				  child support order; or
(iv) A parent or child
				  involved in a non-IV-D child support case.
(b) The following is the information that the CSEA, OCS, or
				contractor may disclose about the non-custodial parent or alleged father to the
				representative of the child:
(i) Name;
(ii) Social security
				  number;
(iii) Address;
(iv) Employer's
				  name;
(v) Employer's
				  address;
(vi) Employer
				  identification number;
(vii) Wages;
(viii) Income;
(ix) Employment-related
				  benefits, including health care coverage; and
(x) Type, status,
				  location, and amount of assets or debts owed by or to the person.
(c) Restrictions on information disclosure:
(i) Information shall not
				  be disclosed unless the representative of a child:
(a) Attests that the
					 request is being made to obtain information on, or to facilitate the discovery
					 of, any individual for the purpose of establishing parentage, or establishing,
					 modifying, or enforcing a child support order;
(b) Attests that any
					 information obtained through the state or federal PLS shall be used solely for
					 the purposes described in paragraph (B)(1)(a) of this rule, and shall be
					 otherwise treated as confidential; and
(c) Pays the fee required
					 for federal PLS services, in accordance with 45 C.F.R. 303.70(f)(2)(i), as in
					 effect December 30, 2010, if the state does not pay the fee
					 itself.
(ii) Information
				  regarding multistate financial institution data match (MSFIDM) or state
				  financial institution data match (SFIDM) shall not be disclosed.
(iii) Information
				  regarding federal tax information (FTI), as defined in rules 5101:12-1-22 and
				  5101:12-1-22.1 of the Administrative Code shall not be disclosed.
(iv) Information shall
				  not be disclosed when the CSEA, OCS, or contractor has reasonable evidence of
				  domestic violence or child abuse and the CSEA, OCS or contractor has determined
				  that the disclosure of such information could be harmful to the custodial
				  parent or child.
(v) Information shall not
				  be disclosed when the disclosure of such information would contravene the
				  national policy or security interests of the United States or the
				  confidentiality of census data.
(2) Request for location
			 from a court or agent of a court that is seeking to issue an order, or to serve
			 as the initiating court in an action to seek an order, for the support and
			 maintenance of a child.
(a) The CSEA, OCS, or contractor shall disclose information about
				a non-custodial parent, alleged father, custodial parent, or child when the
				request is for the purposes of locating:
(i) A
				  parent;
(ii) An obligor of a
				  child support order;
(iii) An individual
				  against whom a child support order is sought;
(iv) An obligee of a
				  child support order; or
(v) A parent or child
				  involved in a non-IV-D child support case.
(b) The following is the information that the CSEA, OCS, or
				contractor may disclose about the non-custodial parent, alleged father,
				custodial parent, or child:
(i) Name;
(ii) Social security
				  number;
(iii) Address;
(iv) Employer's
				  name;
(v) Employer's
				  address;
(vi) Employer
				  identification number;
(vii) Wages;
(viii) Income;
(ix) Employment-related
				  benefits, including health care coverage; and
(x) Type, status,
				  location, and amount of assets or debts owed by or to the person.
(c) Restrictions on information access, use, and
				disclosure:
(i) Information regarding
				  FTI shall not be disclosed unless the information is independently
				  verified.
(ii) Information
				  regarding MSFIDM or SFIDM shall not be disclosed.
(iii) Information shall
				  not be disclosed when the CSEA, OCS, or contractor has reasonable evidence of
				  domestic violence or child abuse and the CSEA, OCS or contractor has determined
				  that the disclosure of such information could be harmful to the custodial
				  parent or child.
(3) Request for location
			 from a county department of job and family services (CDJFS), public children
			 services agency (PCSA), or county agency that is administering a Title IV-B or
			 Title IV-E program, in accordance with the state plan for those
			 programs.
(a) The CSEA, OCS, or contractor shall disclose information about
				a non-custodial parent, alleged father, custodial parent, child, or relative of
				a child involved in a Title IV-B or Title IV-E case, when the purpose of the
				request is to locate:
(i) An individual who has
				  or may have parental rights with respect to a child; or
(ii) A parent, child, or
				  relative of a child in order to carry out Title IV-B or Title IV-E program
				  responsibilities, which include potential placement of a child removed from
				  parental custody, placing siblings in groups, and permanency
				  planning.
(b) The following is the information that the CSEA, OCS, or
				contractor may disclose about the non-custodial parent, alleged father,
				custodial parent, or child:
(i) Name;
(ii) Social security
				  number;
(iii) Address;
(iv) Employer's
				  name;
(v) Employer's
				  address;
(vi) Employer
				  identification number;
(vii) Wages;
(viii) Income;
(ix) Employment-related
				  benefits, including health care coverage; and
(x) Type, status,
				  location, and amount of assets or debts owed by or to the person.
(c) The following is the information that the CSEA, OCS, or
				contractor may disclose about a relative of a child involved in a Title IV-B or
				Title IV-E case:
(i) Name;
(ii) Social security
				  number;
(iii) Address;
(iv) Employer's
				  name;
(v) Employer's
				  address; and
(vi) Employer
				  identification number.
(d) Restrictions on information disclosure:
(i) Information regarding
				  FTI shall not be disclosed unless the information is independently
				  verified.
(ii) Information
				  regarding MSFIDM or SFIDM shall not be disclosed.
(iii) When the
				  information will be used to locate an individual who has or may have parental
				  rights with respect to a child, national directory of new hires (NDNH) and
				  federal case registry (FCR) information may be disclosed without independent
				  verification.
(iv) When the information
				  will be used for any purpose other than to locate an individual who has or may
				  have parental rights with respect to a child, NDNH and FCR information shall
				  not be disclosed unless the information is independently verified.
(v) Information shall not
				  be disclosed when the CSEA, OCS, or contractor has reasonable evidence of
				  domestic violence or child abuse and the CSEA, OCS or contractor has determined
				  that the disclosure of such information could be harmful to the custodial
				  parent or child.
(4) Request for
			 information from an agency administering Title IV (aid and services to needy
			 families with children and for child-welfare services), Title XIX (medical
			 assistance programs), Title XXI (state children's health insurance
			 program), and SNAP (supplemental nutrition assistance program).
(a) The CSEA, OCS, or contractor may disclose information about a
				person contained in SETS to an agency administering Titles IV, XIX, and XXI,
				and SNAP to perform its responsibilities as it relates to its
				program.
(b) Restrictions on information disclosure:
(i) Information regarding
				  FTI shall not be disclosed unless the information is independently
				  verified.
(ii) Information
				  regarding MSFIDM or SFIDM shall not be disclosed.
(iii) When the
				  information will be used by the Title IV-B or Title IV-E program for purpose
				  other than to establishing parentage or establishing, modifying, or enforcing
				  child support obligations, the information shall not be disclosed unless the
				  information is independently verified.
(iv) When the information will be used by the medicaid program,
				  NDNH and FCR information shall not be disclosed unless the information is
				  independently verified.
(v) Information shall not be disclosed when the CSEA, OCS, or
				  contractor has reasonable evidence of domestic violence or child abuse and the
				  CSEA, OCS or contractor has determined that the disclosure of such information
				  could be harmful to the custodial parent or child.
(vi) Information shall not be disclosed when the disclosure of
				  such information would contravene the national policy or security interests of
				  the United States or the confidentiality of census data.
(5) Request for state
			 directory of new hires (SDNH) information from a CDJFS or county agency that is
			 administering the food assistance, medicaid, or OWF programs, a state agency
			 that is administering the unemployment compensation program, or a state agency
			 that is administering a Title I (assistance for the aged), Title X (aid to the
			 blind), Title XIV (aid to the permanently and totally disabled), or Title XVI
			 (supplemental security income for the aged, blind and disabled) program, in
			 accordance with the state plan for those programs.
(a) The CSEA, OCS, or contractor shall disclose SDNH information
				about a person when the purpose of the request is to verify income and
				eligibility for the programs of food assistance, medicaid, OWF, unemployment
				compensation, Title I, Title X, Title XIV, and Title XVI.
(b) The following is the SDNH information that the CSEA, OCS, or
				contractor may disclose about the person:
(i) Name;
(ii) Social security
				  number;
(iii) Address;
(iv) Employer's
				  name;
(v) Employer's
				  address; and
(vi) Federal employer
				  identification number.
(c) Restrictions on information disclosure:
(i) Information regarding
				  FTI shall not be disclosed unless the information is independently
				  verified.
(ii) Information
				  regarding MSFIDM or SFIDM shall not be disclosed.
(iii) Information shall not be disclosed when the CSEA, OCS, or
				  contractor has reasonable evidence of domestic violence or child abuse and the
				  CSEA, OCS or contractor has determined that the disclosure of such information
				  could be harmful to the custodial parent or child.
(C) The CSEA, OCS, or a contractor shall
		  disclose information that the CSEA, OCS, or contractor obtains from a source
		  other than the state or federal PLS upon the request of an individual or entity
		  in the following manner:
(1) Request for
			 information about a representative of a child or a child (regardless of whether
			 the child is receiving OWF benefits).
(a) The CSEA, OCS, or contractor may disclose information about a
				representative of a child or a child when the request is for a purpose directly
				connected to any of the following:
(i) The support
				  enforcement program.
(ii) The food assistance,
				  medicaid, OWF, Title IV-B, or Title IV-E programs.
(iii) Any investigation,
				  criminal prosecution, or civil or administrative proceeding conducted in
				  connection with the administration of the support enforcement program or food
				  assistance, medicaid, OWF, Title IV-B, or Title IV-E programs.
(iv) To report suspected
				  or known instances of child abuse, exploitation, or the negligent treatment of
				  a child who is the subject of a child support case to the appropriate agency or
				  official.
(v) A federal, state, or
				  local audit.
(b) The following is the information that the CSEA, OCS, or
				contractor may disclose about the representative of a child or a
				child:
(i) Information that
				  pertains to the support order; and
(ii) Information that
				  pertains to the representative of a child or the child.
(c) Restrictions on information disclosure:
(i) Information obtained
				  from the state or federal PLS shall not be disclosed.
(ii) Information about
				  any person in the child support case other than the representative of a child
				  or the child shall not be disclosed and must be redacted from any document that
				  will be disclosed, unless the representative of a child obtains written
				  permission from the other person, in accordance with rule 5101:12-1-20 of the
				  Administrative Code.
(iii) Information shall
				  not be disclosed when the CSEA, OCS, or contractor has reasonable evidence of
				  domestic violence or child abuse and the CSEA, OCS or contractor has determined
				  that the disclosure of such information could be harmful to the representative
				  of a child or child, unless the request for information is from the
				  representative of a child or the child.
(iv) Information shall
				  not be disclosed when the disclosure of such information would contravene the
				  national policy or security interests of the United States or the
				  confidentiality of census data.
(2) Request for
			 information about a non-custodial parent or attorney of a non-custodial
			 parent.
(a) The CSEA, OCS, or contractor may disclose information about a
				non-custodial parent or attorney of a non-custodial parent when the request is
				for a purpose directly connected to any of the following:
(i) The support
				  enforcement program.
(ii) Any investigation,
				  criminal prosecution, or civil or administrative proceeding conducted in
				  connection with the administration of the support enforcement program or food
				  assistance, medicaid, OWF, Title IV-B, or Title IV-E programs.
(iii) A federal, state,
				  or local audit.
(b) The following is the information that the CSEA, OCS, or
				contractor may disclose about a non-custodial parent or attorney of a
				non-custodial parent:
(i) Information that
				  pertains to the support order; and
(ii) Information that
				  pertains to the non-custodial parent or attorney of the non-custodial
				  parent.
(c) Restrictions on information disclosure:
(i) Information about any
				  person in the child support case other than the non-custodial parent or
				  attorney of the non-custodial parent shall not be disclosed and must be
				  redacted from any document that will be disclosed, unless the non-custodial
				  parent obtains written permission from the other person, in accordance with
				  rule 5101:12-1-20 of the Administrative Code.
(ii) Information shall
				  not be disclosed when the CSEA, OCS, or contractor has reasonable evidence of
				  domestic violence or child abuse and the CSEA, OCS or contractor has determined
				  that the disclosure of such information could be harmful to the representative
				  of a child or child.
(iii) Information
				  obtained from the state or federal PLS shall not be disclosed.
(iv) Information shall
				  not be disclosed when the disclosure of such information would contravene the
				  national policy or security interests of the United States or the
				  confidentiality of census data.