Ohio Administrative Code|Rule 4766-5-05 | Record keeping requirements.

                                                
[Comment: For dates and availability of material
		incorporated by reference in this chapter of the Administrative Code, see rule
		4766-5-18 of the Administrative Code.]
(A) Each licensed AMSO shall maintain or
		  have readily available the following at its headquarters:
(1) Current copy of the
			 organization's operating medical protocol(s) as filed with the Ohio state
			 board of pharmacy;
(2) Verification of
			 certification or license of all personnel;
(3) A current and valid
			 certificate of liability insurance issued by an insurer licensed to do business
			 in Ohio that includes a thirty day notice of cancellation to the board in
			 compliance with the terms set forth in section 4766.06 of the Revised Code
			 listing the state board of emergency medical, fire, and transportation services
			 as a certificate holder;
(4) Records or other
			 documents related to patient care or to emergency medical service personnel
			 maintained by the licensed AMSO which shall be made available for review by the
			 board or its designee in accordance with "45 C.F.R.
			 164.512";
(5) Documentation as
			 required under rule 4766-5-07 of the Administrative Code;
(6) Current maintenance
			 records for aircraft as specified in rule 4766-5-09 of the Administrative
			 Code;
(7) Current maintenance
			 records for all equipment used for patient care as specified in rule 4766-5-09
			 of the Administrative Code;
(8) Dispatch
			 log;
(9) Written plan for
			 restocking of supplies or compliance with paragraph (C)(6) of rule 4766-5-04 of
			 the administrative Code;
(10) Ohio state board of
			 pharmacy license and addendum;
(11) DEA registration
			 certificate (as applicable);
(12) Clinical laboratory
			 improvement amendments (CLIA) waiver (as applicable) in accordance with
			 "42 C.F.R. 493";
(13) Current written plan
			 for the handling and disposal of bio-medical infectious materials in accordance
			 with "29 C.F.R. 1910.1030"; 
(14) "14 C.F.R. 135
			 Part Certificate";
(15) Statutorily required
			 permits and licenses such as fuel, oil, or hazardous waste;
(16) Emergency contact
			 list with telephone numbers;
(17) Copy of written
			 sanitation plan as described in rule 4766-5-07 of the Administrative
			 Code.
(B) A licensed AMSO shall maintain or
		  have readily available the following at each satellite base:
(1) Current copy of the
			 organization's operating medical protocol(s) as filed with the Ohio state
			 board of pharmacy;
(2) Documentation that
			 meets the requirements set forth in rule 4766-5-07 of the Administrative
			 Code;
(3) Written plan for
			 restocking of supplies or compliance with paragraph (C)(6) of rule 4766-5-04 of
			 the Administrative Code;
(4) Ohio state board of
			 pharmacy license(s) and addendum(s);
(5) Current written plan
			 for the handling and disposal of bio-medical infectious materials in accordance
			 with "29 C.F.R. 1910.1030;"
(6) DEA
			 registration(s);
(7) "14 C.F.R. Part
			 135 Certificate;"
(8) Statutorily required
			 permits and licenses such as fuel, oil, or hazardous waste;
(9) Emergency contact
			 list with telephone numbers;
(10) Copy of written
			 sanitation plan as described in rule 4766-5-07 of the Administrative
			 Code.
(C) Upon licensure, each licensed AMSO
		  shall prominently display the original certificate of licensure at its
		  headquarters and each satellite base.
(D) Patient records shall be maintained
		  in accordance with this rule.
(1) Each licensed AMSO
			 shall maintain accurate records that contain the information set forth in
			 paragraph (D)(2) of this rule concerning the transportation of each patient for
			 a period of seven years from the date of the transport;
(2) Each record shall
			 include, at minimum, the following:
(a) Patient's name;
(b) Patient's gender;
(c) Patient's age;
(d) Patient's date of birth;
(e) Patient's address;
(f) Location address of incident or pickup;
(g) Patient's chief complaint;
(h) Patient's history, including:
(i) Current medical
				  condition;
(ii) List of current
				  medications;
(iii) Allergies;
(iv) Vital signs and time
				  assessed:
(a) Blood
					 pressure;
(b) Pulse;
(c) Respiration;
(i) Any responsible guardian;
(j) Advanced directives, if applicable;
(k) Final destination;
(l) Treatment rendered;
(m) The following times:
(i) Time call
				  received;
(ii) Dispatch
				  time;
(iii) Enroute
				  time;
(iv) On-scene
				  time;
(v) Departure from scene
				  time;
(vi) Arrival at
				  destination time;
(n) The names and level of certification or licensure for
				all EMS providers and other medical personnel;
(o) The names of any non-EMS certified personnel, if
				applicable.
(3) A copy of the record
			 for each patient shall be provided to the receiving facility, which includes
			 all the information required, no later than twenty-four hours from time of
			 dispatch.