Ohio Administrative Code|Rule 4766-4-09 | Maintenance documentation.

                                                
[Comment: For dates and availability of material
		incorporated by reference in this chapter of the Administrative Code, see rule
		4766-4-18 of the Administrative Code.] 
(A) MoICU and non-transport
		  vehicles
(1) All licensed MTOs
			 shall ensure performance and maintain documentation of all periodic maintenance
			 and repairs on each permitted vehicle to include:
(a) Date of service or repair;
(b) Description of service/repair performed;
(c) Name of person who performed service/repair and the business
				name, if applicable.
(2) Licensed MTOs shall
			 subject all permitted MoICU(s) and non-transport vehicle(s) to periodic
			 mechanical safety inspection(s), which shall be documented by the
			 service.
(a) A periodic mechanical safety inspection shall mean an
				inspection conducted:
(i) Prior to a
				  vehicle's initial permit being issued for vehicles with an odometer
				  reading of five thousand miles or more, and;
(ii) Annually and
				  completed within the six month period prior to the MTO's license
				  expiration date, or;
(iii) Every twenty-five
				  thousand miles for a vehicle that has an odometer reading of one hundred fifty
				  thousand miles or more.
(b) Each mechanical safety inspection shall be conducted by a
				mechanic with factory training and certification from an original (motor
				vehicle) equipment manufacturer or equivalent certification for "Emergency
				Vehicle Technicians" (EVT) or from the "National Institute for
				Automotive Service Excellence" (ASE).
(c) Each mechanical safety inspection shall be conducted in
				addition to the vehicle and equipment inspection by the board or its designee
				following the procedures adopted in rule 4766-4-08 of the Administrative
				Code.
(d) Vehicles with failed items found during the mechanical safety
				inspection shall be removed from service and not placed back into service until
				items are corrected. Proof of correction(s) shall be maintained by the service
				with the "Periodic Mechanical Safety Report" form in the
				vehicle's maintenance records.
(3) Out of service permitted MoICU(s) or
			 non-transport vehicle(s):
If a licensed MTO removes a permitted MoICU or
			 non-transport vehicle from service it shall place an "out of service"
			 sign in the permitted MoICU or non-transport vehicle to be visible through the
			 windshield with the following information included on the front of the
			 sign:
(a) Date permitted MoICU or non-transport vehicle was taken out
				of service;
(b) Odometer reading at time permitted MoICU or non-transport
				vehicle was taken out of service;
(c)  Reason permitted MoICU or non-transport vehicle was taken
				out of service;
(d)  Printed name and signature of person responsible for taking
				permitted vehicle out of service;
(e) The words "out of service" utilizing not less than
				three inch lettering.
(4) If permitted MoICU or non-transport
			 vehicle is at a repair/maintenance shop that is not owned or operated by the
			 licensed MTO for maintenance purposes, no "out of service" sign is
			 required.
(B) Bio-medical equipment/patient care
		  equipment:
(1) A licensed MTO shall
			 ensure performance and maintain documentation of all periodic maintenance and
			 repairs of bio-medical equipment as required by manufacturer and/or food and
			 drug administration including but not limited to the following:
(a) Date of last inspection;
(b)  Date of service or repair;
(c)  Description of service/repair performed;
(d) Name of person who performed inspection, service, or
				repair;
(e)  Documentation, if any, of inspection, service, or repair
				performed.
(2) A licensed MTO shall maintain
			 documentation of all periodic maintenance of patient care equipment as required
			 by the original equipment manufacturer, including but not limited to the
			 following:
(a) Date of last inspection;
(b) Date of service or repair;
(c) Description of service/repair performed;
(d) Name of who performed inspection, service, or
				repair;
(e) Documentation of inspection, service, or repair
				performed.
(C) MoICU and non-transport vehicle maintenance/repair records
		  and bio-medical maintenance/repair records shall be kept for a period of twelve
		  months after the vehicle/equipment is removed from inventory.