Ohio Administrative Code|Rule 4729:5-22-03 | Record keeping.

                                                
(A) A non-limited facility shall keep a
		  record of all dangerous drugs received, administered, personally furnished,
		  disposed, sold or transferred.
(B) Records of receipt shall contain the
		  name, strength, dosage form, and quantity of the dangerous drugs received, the
		  name and address of the seller, the name and address of the recipient, and the
		  date of receipt. An invoice from a drug distributor licensed in accordance with
		  division 4729:6 of the Administrative Code containing the required information
		  may be used to meet this requirement.
(C) Records of temperature control
		  monitoring described in paragraph (K) of rule 4729:5-22-02 of the
		  Administrative Code shall include any of the following:
(1)  For temperature
			 logs, either:
(a)  The date and time of observation, the full name or the
				initials of the individual performing the check, and the temperature recorded;
				or
(b) For systems that provide automated temperature monitoring,
				maintain a report that provides, at a minimum, the date and time of observation
				and the temperature recorded.
(2) For temperature
			 monitoring systems capable of detecting and alerting staff of a temperature
			 excursion, maintain reports that provide information on any temperature
			 excursion that includes the date, time, temperature recorded, and length of
			 each excursion.
(D) Records of personally furnishing
		  shall contain the name, strength, dosage form, and quantity of the dangerous
		  drugs personally furnished, the name, address and date of birth of the person
		  to whom or for whose use the dangerous drug were personally furnished, the
		  positive identification of the prescriber or delegated pharmacist personally
		  furnishing the drug, the date the drug is personally furnished and, if
		  applicable, the date the drug is received by the patient or patient's
		  caregiver.
(E)  
(1) Records of
			 administration shall contain the name, strength, dosage form, and quantity of
			 the dangerous drugs administered, the name and date of birth of the person to
			 whom or for whose use the dangerous drugs were administered and the date of
			 administration, and either:
(a) For non-controlled substance dangerous drugs: the
				identification of the health care professional administering the
				drug.
(b) For controlled substance dangerous drugs: the positive
				identification of the health care professional administering the
				drug.
(2) Records of dangerous
			 drugs administered which become a permanent part of the patient's medical
			 record shall be deemed to meet the requirements of this paragraph.
(3) Records of dangerous
			 drugs administered by a health care professional, acting within the
			 professional's scope of practice, who is not a prescriber shall include
			 documentation of an order issued by a prescriber or protocol authorizing the
			 administration of the drug. An order that is a permanent part of the
			 patient's medical record shall be deemed to meet the requirements of this
			 paragraph. Orders for the administration of controlled substances shall be
			 documented using positive identification.
(4)  Paragraph (E)(3) of this rule does not apply to the
			 administration of dangerous drugs pursuant to paragraph (G) of rule
			 4729:5-22-03 of the Administrative Code or non-controlled dangerous drugs for
			 direct administration to a patient that have been dispensed by a pharmacy or
			 personally furnished by a prescriber.
(F) Records of disposal of dangerous
		  drugs from inventory, other than controlled substances, shall contain the name,
		  strength, dosage form, and quantity of the dangerous drug disposed, the date of
		  disposal, the method of disposal, and the identification of the licensed health
		  care professional that performed the disposal.
(G) Records of controlled substance drug
		  disposal shall comply with the requirements of rule 4729:5-3-01 of the
		  Administrative Code.
(1) If the disposal of
			 controlled substance drug inventory is performed on-site, records shall also
			 include the positive identification of two licensed healthcare professionals
			 conducting and witnessing the disposal, one of whom shall be the responsible
			 person or the responsible person's designee.
(2) If conducting the
			 disposal of an unused portion of a controlled substance resulting from
			 administration to a patient, records shall also include the positive
			 identification of two licensed healthcare professionals conducting and
			 witnessing the disposal.
(H) Records of transfer or sale conducted
		  in accordance with rule 4729:5-3-09 of the Administrative Code shall contain
		  the name, strength, dosage form, national drug code, expiration date and
		  quantity of the dangerous drug transferred or sold, the address of the location
		  where the drugs were transferred or sold, and the date of transfer or
		  sale.
(I) Controlled substance inventory
		  records shall be maintained in accordance with rule 4729:5-3-07 of the
		  Administrative Code.
(J) All records maintained in accordance
		  with this rule shall be readily retrievable and shall be kept on-site for a
		  period of three years.
(1) A terminal
			 distributor intending to maintain records at a location other than the location
			 licensed by the state board of pharmacy must notify the board in a manner
			 determined by the board.
(2) Any such alternate
			 location shall be secured and accessible only to authorized representatives or
			 contractors of the terminal distributor of dangerous drugs.
(K) All records maintained pursuant to
		  this rule may be electronically created and maintained, provided that the
		  system that creates and maintains the electronic record does so in accordance
		  with the following:
(1) Complies with the
			 requirements of this rule;
(2) All paper records shall be scanned in
			 full color via technology designed to capture information in one form and
			 reproduce it in an electronic medium presentable and usable to an end
			 user;
(3) Contains security
			 features, such as unique user names and passwords, to prevent unauthorized
			 access to the records; and
(4) Contains daily
			 back-up functionality to protect against record loss.