(A) A HME services provider shall
maintain records for each client that has been sold or leased
equipment.
(1) All records
maintained in accordance with this rule shall be uniformly maintained and
readily retrievable for inspection and copying by properly identified agents,
inspectors or employees of the state board of pharmacy.
(2) All client records
must contain a prescriber order, if required, and documentation of settings and
other data relevant to the equipment that has been sold or leased, and other
documentation regarding service checks of the equipment sold or rented to the
client.
(3) All client records
must be maintained for three years from the date of sale or in the case of a
minor client, records must be maintained for seven years after the client turns
eighteen years of age.
(B) A HME services provider located in
this state intending to maintain records at a location other than the location
licensed or registered by the state board of pharmacy shall notify the board in
a manner determined by the board. Any such alternate location shall be secured
and accessible only to authorized representatives or contractors of the
licensee or registrant.
(C) A HME services provider maintaining
records at location other than the location licensed or registered by the state
board of pharmacy or via a computerized record keeping system shall maintain an
executed agreement with the company possessing or storing the records
authorizing an agent of the board access to the records maintained in
accordance with this rule within three business days.
Rule 4729:11-3-01 | Minimum standards for licensees.
12 pages
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