Ohio Administrative Code|Rule 4713-5-11 | Final training records.

                                                
(A) A school shall maintain a complete
		  training record for each student. At a minimum, a training record will record
		  the name of the course(s), number of clock hours or credit hours completed and
		  passed in each course in the curriculum outline, and the associated grades for
		  theory, practical, and any applicable academic courses. A barber school shall
		  also maintain a record of the number of barber services performed by the
		  student.
(B) A certified final training record for
		  each student shall be prepared and forwarded along with the student's
		  application for licensure to the board immediately upon the student's
		  successful completion and passing of the program. The record shall become a
		  part of the student's application to take the board examination for the
		  student's program of study as a prerequisite to receiving any
		  license.
(C) The final training record of each
		  student shall be kept for a minimum of five years from the date of enrollment
		  or until the final training record is transferred to the board, whichever
		  occurs first.
(D) If a school closes permanently while
		  students are enrolled, the school shall provide each student with a complete
		  copy of their student file within sixty days of the final date of the
		  school's operations.
(E) Schools may keep these records at offices located outside the
		  school's training facilities.
(F) Such records shall be available upon request by the board or
		  its authorized agent or pursuant to an inspection or investigation within an
		  hour.
(G) A student may request in writing a review of their records.
		  The school shall promptly provide the following:
(1) All records relating
			 to the students contractual agreements, attendance and
			 progress.
(2) All training records,
			 including record of the student's courses completed and passed, clock
			 hours or credit hours earned, and the associated grade for each
			 course.
(H) For a current student, the school shall produce records
		  within three business days from the date of the request.
(I) For an individual who is not currently a student, the school
		  shall produce the records within ten business days, except for those records a
		  school is no longer required to retain as set forth in this rule.
(J) Financial records stored off-site by a third party provider
		  of financing shall be produced within ten days.
(K) If copies of records are requested, the school may charge a
		  reasonable fee for providing copies of the records, provided that the fee would
		  not prevent the students access to the records.
(L) The review by any student to whom the specific records relate
		  shall occur during regular school office hours.
(M) A school official may be present during any records review in
		  order to ensure the integrity of the record.