Ohio Administrative Code|Rule 3706-3-01 | Definitions.

                                                
For the purposes of administrative rules
		promulgated in accordance with section 1347.15 of the Revised Code, the
		following definitions apply:
(A) "Access" as a noun means an
		  instance of copying, viewing, or otherwise perceiving whereas
		  "access" as a verb means to copy, view, or otherwise
		  perceive.
(B) "Acquisition of a new computer
		  system" means the purchase of a "computer system," as defined in
		  this rule, that is not a computer system currently in place nor one for which
		  the acquisition process has been initiated as of the effective date of the
		  agency rule addressing requirements in section 1347.15 of the Revised
		  Code.
(C) "Computer system" means a
		  "system," as defined by section 1347.01 of the Revised Code, that
		  stores, maintains, or retrieves personal information using electronic data
		  processing equipment.
(D) "Confidential personal
		  information" (CPI) has the meaning as defined by division (A)(1) of
		  section 1347.15 of the Revised Code and identified by rules promulgated by the
		  agency in accordance with division (B)(3) of section 1347.15 of the Revised
		  Code that reference the federal or state statutes or administrative rules that
		  make personal information maintained by the agency confidential.
(E) "Employee of the state
		  agency" means each employee of a state agency regardless of whether he/she
		  holds an elected or appointed office or position within the state agency.
		  "Employee of the state agency" is limited to the specific employing
		  state agency.
(F) "Incidental contact" means
		  contact with the information that is secondary or tangential to the primary
		  purpose of the activity that resulted in the contact.
(G) "Individual" means a
		  natural person or the natural person's authorized representative, legal
		  counsel, legal custodian, or legal guardian.
(H) "Information owner" means
		  the individual appointed in accordance with division (A) of section 1347.05 of
		  the Revised Code to be directly responsible for a system.
(I) "Person" means a natural
		  person.
(J) "Personal information" has
		  the same meaning as defined in division (E) of section 1347.01 of the Revised
		  Code.
(K) "Personal information
		  system" means a "system" that "maintains"
		  "personal information" as those terms are defined in section 1347.01
		  of the Revised Code. "System" includes manual and computer
		  systems.
(L) "Research" means a
		  methodical investigation into a subject.
(M) "Routine" means
		  commonplace, regular, habitual or ordinary.
(N) "Routine information that is
		  maintained for the purpose of internal office administration, the use of which
		  would not adversely affect a person" as that phrase is used in division
		  (F) of section 1347.01 of the Revised Code means personal information relating
		  to employees and maintained by the agency for internal administrative and human
		  resource purposes.
(O) "System" has the same
		  meaning as defined by division (F) of section 1347.01 of the Revised
		  Code.
(P) "Upgrade" means a
		  substantial redesign of an existing computer system for the purpose of
		  providing a substantial amount of new application functionality, or application
		  modifications that would involve substantial administrative or fiscal resources
		  to implement, but would not include maintenance, minor updates and patches, or
		  modifications that entail a limited addition of functionality due to changes in
		  business or legal requirements.


Last updated July 1, 2021 at 10:10 AM