Ohio Administrative Code|Rule 3701-8-05 | Provision of home visiting services.

                                                
(A) All home visiting services shall be
		  delivered utilizing a model that has been determined evidence-based by the Ohio
		  department of health, and/or the office of planning, research, and evaluation
		  in the administration for children and families, United States department of
		  health and human services or its successor. Services shall be implemented to
		  model fidelity.
(B) Families residing in the urban and
		  rural communities specified in rules adopted under section 3701.142 of the
		  Revised Code shall receive priority for home visiting services.
(C) Only one home visitor is assigned to
		  the family or caregiver at any given time.
(D) After receiving a program referral,
		  home visiting providers shall assign a home visitor and ensure that the
		  following activities are completed before the first visit with the
		  family:
(1) Confirm potential
			 eligibility for the program; and
(2) Inform the family
			 that the home visitor will need to view any one of the following documents to
			 verify program eligibility:
(a) Current women, infants and children (WIC), Ohio
				medicaid, or other Ohio public assistance verification;
(b) Two most recent, consecutive pay stubs from current
				employment that verifies the family meets income guidelines;
(c) Military identification; or
(d) Other documentation which allows the home visitor to
				determine financial or military eligibility.
(E) During the first visit, home visitors
		  shall complete of the following:
(1) Review documentation
			 to confirm eligibility for the program in accordance with paragraph (D) of this
			 rule and document in the family record when financial criteria are used for
			 eligibility.
When an individual is unemployed, this shall be noted in the
			 demographics section of the statewide data system.
(2) Obtain written
			 consent to participate in the program on a form approved by the director, which
			 shall be placed into the record;
(3) Explain the
			 programs goals, the structure and expectations for
			 participation;
(4) Provide the parent or
			 caregiver general information about the agency providing the services, as well
			 as how to contact both the home visitor and home visiting
			 supervisor;
(5) Provide a copy of the home visiting
			 participants rights and privacy practices.
(F) Home visitors shall complete and
		  document in the statewide data system a family centered assessment within the
		  first thirty days after the first home visit and determination of eligibility
		  using an assessment identified and approved for use by the department and/or
		  the evidence-based model implemented.
(G) Home visitors shall complete other
		  initial and ongoing required tools in accordance with provisions contained
		  within the provider agreement;
(H) Home visitors shall complete a family
		  goal plan in the statewide data system within the first sixty days after the
		  first home visit and determination of eligibility. The family goal plan shall
		  be reviewed and revised at least once every six months, or as requested by the
		  family;
(1) Each family goal
			 plan, to include revisions, are signed and dated by primary caregiver and home
			 visitor. Copies shall be placed in the record;
(2) One copy of each
			 family goal plan is to be provided to the family at no cost within ten days of
			 the caregiver's signature.
(I) Home visitors shall offer and
		  facilitate scheduling of visits according to evidenced-based model fidelity
		  standards;
(J) Home visiting providers shall inform
		  the centralized coordination contractor each time: 
A child or family needs to change home visiting providers;
When starting services with a family who has been participating
		  with another home visiting provider, the new provider shall conduct a family
		  goal plan review within sixty days of the program referral.
(K) When the referral source is
		  professional in nature, the home visiting providers shall, with caregiver
		  consent, provide a follow-up to the referral source on a form approved by the
		  director within sixty days of receiving the program referral.
(L) A family shall be exited from home
		  visiting services in accordance with the standards of the evidence-based model
		  being implemented, when any one of the following applies:
(1) The youngest eligible
			 child in the family reaches three years of age;
(2) The child moves out
			 of the state of Ohio;
(3) Repeated attempts to
			 visit are unsuccessful, as defined by the evidenced-based model being
			 implemented, and documented in the statewide data system;
(4) The family terminates
			 program participation.
(M) When a home visiting provider exits a
		  family due to loss of contact, the provider shall send a written correspondence
		  via email, or post mail to the last known address containing the following
		  information:
(1) Details of the
			 attempts which have been made to contact the family;
(2) This notification is
			 the last contact attempt which the home visitor will make;
(3) Contact information
			 for the program; and
(4) Information
			 explaining qualifications and procedures for returning to the home visiting
			 program.
(N) Providers shall immediately communicate to the
		  department all sentinel events involving families served in the home visiting
		  program. Provider shall communicate via email or telephone call to their
		  assigned program representative or the home visiting administrator.
		  
(O) Providers who disagree with a
		  programmatic action taken by the department may submit a request
		  reconsideration in accordance with the following procedures:
(1) Submit a written
			 request for reconsideration to the department that includes any written
			 materials the applicant wishes to be considered so that they are received by
			 the department no later than thirty days after the date of initiation of the
			 programmatic action in questions;
(2) The decision of the
			 director under this paragraph shall be final and not subject to further
			 administrative or judicial review.


Last updated January 10, 2022 at 12:17 PM