Ohio Administrative Code|Rule 3701-8-01 | Definitions.

                                                
(A) "Accreditation" means the
		  process by which a local implementing agency reaches the quality standards set
		  forth by the evidence based model.
(B) "Affiliation" means a
		  verified association with an evidence-based home visiting model, per model
		  standards.
(C) "Assessment" means the
		  ongoing procedures used by qualified personnel to assess a child and
		  family's resources, strengths, priorities, needs risks, and
		  concerns.
(D) "Caregiver" means a parent
		  or relative who has assumed an active role in the health and welfare of a child
		  eligible for home visiting services. 
(E) "Centralized intake and referral
		  contractor" means any entity who enters into agreement with the Ohio
		  department of health to provide administration and oversight of central intake
		  activities as specified in section 3701.611 of the Revised Code or its
		  successor. At a minimum, these activities include public awareness, child find,
		  maintaining central directories, and referral activity.
(F) "Child find" means the
		  strategies and activities which identify families, parents, caregivers, or
		  other individuals potentially eligible for home visiting and community health
		  worker related services, as well as part C early intervention services as
		  determined by the Ohio department of developmental disabilities.
(G) "Consent" means that
		  written permission is provided once an individual has been fully informed of
		  all information relevant to the activity for which permission is sought.
		  Consent is further voluntarily given and may be revoked at any
		  time.
(H) "Contract manager" means
		  the designated individual who is responsible for oversight and monitoring of
		  central intake and referral activities as outlined in this rule and in
		  agreements entered into with the department. 
(I) "Department" means the Ohio
		  department of health.
(J) "Developmental delay" means
		  delays in any or all areas including cognitive, social, language, sensory, and
		  emotional development.
(K) "Director" means the
		  director of health or authorized designee.
(L) "Early intervention" means
		  the statewide program authorized by part C of the "Individuals with
		  Disabilities Education Act of 1997," 20 U.S.C. 1400 as implemented by the
		  states lead agency.
(M) "Early intervention service
		  coordination contractor" means any entity that provides early intervention
		  service coordination as required by the lead agency for part C
		  services.
(N) "Evidence-based home visiting
		  model" means utilizing a model that has been determined evidence-based by
		  the Ohio department of health (ODH), and/or the office of planning, research,
		  and evaluation in the administration for children and families, United States
		  department of health and human services or its successor.
(O) "Family" means at least one eligible
		  caregiver or parent, and at least one eligible infant or toddler.
(P) "Family goal plan" means a written plan that
		  guides the development of home visiting activities, the identification of
		  resources, and the successful achievements that build a familys
		  resiliency and promote protective factors.
(Q) "Federal poverty level" or "FPL"
		  means the level of household income by family size as reported in the federal
		  register by the United States department of health and human services,
		  published on or before April first of each year.
(R) "Fidelity" means the extent
		  to which each program or provider, as a whole, performs in accordance with
		  established model standards and guidelines. 
(S) "Financial solvency" means
		  an entitys ability to pay their long-term debts including any associated
		  interest. To be considered solvent, the value of a companys or
		  individuals assets must be greater than the sum of their debt
		  obligations.
(T) "Home visit" means a
		  completed in person activity where screening, assessment, family goal planning,
		  the delivery of parenting education, or referral services were
		  facilitated.
(U) "Home visiting" means an in
		  person, evidenced-based service that provides expectant parents and caregivers
		  of infants and toddlers, particularly those considered at-risk, the necessary
		  resources and skills to raise children who are physically, socially, and
		  emotionally healthy and ready to learn.
(V)  "Home visitor" means the
		  qualified individual who delivers services during home visits.
(W) "Home visiting program
		  manager" means the qualified individual responsible for the day-to-day,
		  hands on management of the local implementing agency, and is responsible for
		  program planning, budgeting, staffing, training, quality assurance, and
		  evaluation.
(X) "Home visiting provider" means any local
		  implementing agency or entity which provides home visits through a contract,
		  grant or other agreement with the department.
(Y) "Home visiting supervisor" means the
		  qualified individual who provides the supervision of services delivered by the
		  home visitor.
(Z) "Infant" means a child from birth through
		  twelve months of age.
(AA) "Innovative" or "promising
		  approach" means a process, product, strategy, or practice that improves
		  (or is expected to improve) significantly upon the outcomes reached with
		  current/status quo options and that can ultimately reach widespread effective
		  usage. 
(BB) "Local implementing agency (LIA)" means an
		  agency who has entered into an agreement with the department to provide
		  evidence-based home visiting services.
(CC) "Native language" means the language normally
		  used by an individual or family. When used with respect to an individual who is
		  deaf or hard of hearing, blind or visually impaired, or for an individual with
		  no written language, it means the mode of communication that is normally used
		  by that individual, such as sign language, braille, or other
		  communication.
(DD) "Parent" means an adult caregiver responsible
		  for a child's health and well-being.
(EE) "Parenting education" means sharing
		  age-appropriate child development information, coaching appropriate activities
		  and behaviors, and answering questions about child development with a caregiver
		  of a child.
(FF) "Personally identifiable information" means
		  information which can identify an individual, including but not limited to:
		  child's name; name of the child's parent or other family member;
		  address of the child or child's family; a personal identifier, such as the
		  child's social security number or identification number; a list of
		  personal characteristics that would make the child's identity easily
		  traceable; or other information that would make the child's identity
		  easily traceable.
(GG) "Primary referral sources" means those
		  individuals or agencies making referrals to the centralized intake and referral
		  system for any home visiting or part C service. Sources may include, but are
		  not limited to hospital personnel, physicians, parents, caregivers, child care
		  programs, early learning programs, local education agencies and schools, public
		  health facilities, other public health or social service agencies, other
		  clinics and health care providers, public agencies and staff in the child
		  welfare system, including child protective services and foster care, homeless
		  family shelters, and domestic violence shelters and agencies.
(HH) "Privacy practices" means the procedural
		  safeguards providers must implement and adhere to in order to safeguard
		  personally identifiable information and to ensure program participants are
		  advised of their rights.
(II) "Program referral" means the activity of
		  making an eligible family known from a centralized intake contractor to a home
		  visiting provider or an early intervention service coordination contractor for
		  the purposes of initiating services.
(JJ) "Research-informed parenting curriculum"
		  means an education tool approved by the Ohio department of health that is used
		  with caregivers to educate on topics related to birth outcomes and/or
		  parenting, in which research has demonstrated effectiveness for the purpose and
		  goals of its use. 
(KK) "Record" means a document, file, device, or
		  item regardless of physical form or characteristic, including electronic
		  format, created or received for an individual from system referral through
		  program exit or transition.
(LL) "Screening tool" or
		  "screening"means the administration of a department approved,
		  evidenced-based, or research-informed instrument that informs the assessment
		  and/or generates needed community-based referrals. Approved screening may
		  include, however not be limited to those instruments that inform the areas of
		  child development, social-emotional growth, parent/caregiver depression,
		  intimate partner violence (domestic/sexual violence and coercion), chemical and
		  tobacco use and home safety.
(MM) "Sentinel event" means a critical incident
		  where the safety of a child or caregiver receiving home visiting services
		  becomes jeopardized. At a minimum, this includes a child or caregiver death, or
		  serious abuse incidents that prompt child welfare investigation.
(NN) "Statewide data system" means the data entry
		  platform approved by the department for central intake and referral and home
		  visiting related services.
(OO) "System referral" means the instance when a
		  potentially eligible family is made known to a centralized intake contractor,
		  with the following information: child's age; child's county of
		  residence; parent or caregivers first and last name; and telephone
		  number; e-mail address; or mailing address.
(PP) "Toddler" means a child who is at least
		  thirteen months, but less than thirty-six months of age.
(QQ) "Transition" means the change within or exit
		  from home visiting services including: 
(1) Exit from services
			 due ineligibility at age three years, unless otherwise specified; 
(2) Exit from one home
			 visiting program to another in either the same or different service location in
			 the state; 
(3) Exit to an
			 appropriate development-enhancing setting; 
(4) Exit from home
			 visiting for other reasons.


Last updated January 10, 2022 at 12:17 PM