Ohio Administrative Code|Rule 3349-8-95 | Sick, personal and bereavement leave.

                                                
(A) Purpose
To establish a rule for sick leave and personal
		  leave that complies with the Ohio law as it pertains to unclassified hourly
		  employees and classified civil service employees.
(B) Scope
This rule applies to unclassified hourly
		  employees and classified civil service employees at the institution.
(C) Definitions
(1) Consult rule
			 3349-7-01 of the Administrative Code.
(2) "Immediate
			 Family" means an employee's spouse, parents, children, grandparents,
			 siblings, grandchildren, sister-in-law, brother-in-law, mother-in-law,
			 father-in-law, daughter-in-law, son-in-law, step-parents, step-children,
			 step-siblings, or a legal guardian or other person who stands in loco
			 parentis.
(3) "Licensed
			 practitioner" refers to a person who is licensed to practice medicine,
			 surgery or psychology in the state of Ohio.
(4) "Personal
			 Leave" refers to paid leave that may be used for any purpose with the
			 prior approval of the immediate supervisor.
(D) Policy statement
(1)  Employees shall earn
			 sick leave credit at the rate of four and six-tenths hours for each eighty
			 hours of completed service. Sick leave credit shall be prorated to the hours of
			 completed service in each pay period. 
(2) Sick leave used by an
			 employee shall be charged in minimum units of an hour. Employees shall be
			 charged sick leave only for the days and hours for which they would have
			 otherwise been regularly scheduled to work. Sick leave shall not exceed the
			 amount of time an employee would have been regularly scheduled to work in any
			 pay period.
(3) An employee who is
			 unable to report for work, and who is not on a previously approved day of
			 vacation leave, sick leave, compensatory time, leave of absence, or other
			 approved leave shall be responsible for notifying the employee's immediate
			 supervisor. The notification must be made within one-half hour after the time
			 the employee is scheduled to report for work, unless emergency conditions
			 prevent such notification.
(4) In the case of a
			 condition exceeding five consecutive business days, a statement from a licensed
			 practitioner specifying the employee's inability to report to work and the
			 probable date of return to work shall be required.
(5) The use of sick
			 leave
(a) With the approval of an employee's immediate
				supervisor, sick leave may be used by an employee only for the following
				reasons:
(i) Illness, injury, or
				  pregnancy-related condition of the employee. 
(ii) Exposure of an
				  employee to a contagious disease which could be communicated to and jeopardize
				  the health of other employees.
(iii) Examination of the
				  employee, including medical, psychological, dental, or optical examination, by
				  an appropriate licensed practitioner.
(iv) For bereavement
				  leave upon the death of a member of the employee's immediate family for a
				  period not to exceed five business days.
(v) Illness, injury, or
				  pregnancy-related condition of a member of the employee's immediate family
				  where the employee's presence is reasonably necessary for the health and
				  welfare of the employee or affected family member.
(vi) Examination,
				  including medical, psychological, dental, or optical examination of a member of
				  the employee's immediate family by an appropriate licensed practitioner
				  where the employee's presence is reasonably necessary.
(vii) Donation of leave
				  to a sick leave bank in accordance with the leave donation policy of the
				  institution.
(b) Each appointing authority may require an employee to
				furnish a satisfactory written, signed statement to justify the use of sick
				leave. If professional attention is required by the employee or member of the
				employee's immediate family, a certificate, from a licensed practitioner,
				stating the nature of the condition may be required by the appointing authority
				to justify the use of sick leave. Falsification of information in the time
				record or on any other written statement or certification regarding sick time
				use shall be grounds for disciplinary action up to and including
				dismissal.
(6) An employee who fails
			 to comply with this policy shall not be allowed to use sick leave for time
			 absent from work under such non-compliance. Application for use of sick leave
			 with the intent to defraud shall be grounds for disciplinary action which may
			 include dismissal. The appointing authority may require an employee to furnish
			 a satisfactory written signed statement to justify the use of sick
			 leave.
(7) If any disabling
			 illness or injury continues past the time for which an employee has accumulated
			 sick leave, the appointing authority may authorize a leave of absence without
			 pay in accordance that policy or if the employee is eligible, recommend
			 disability leave benefits in accordance with that rule.
(8) Personal
			 leave
(a) Each employee who upon completion of one year of
				employment has accumulated at least eighty hours of sick leave, may convert
				earned but unused sick leave to personal leave according to the following
				schedule:
(i) After one year of
				  service, if an employee has between eighty and two hundred thirty-nine hours of
				  sick leave accrued, the employee may convert eight hours of sick leave to
				  personal leave.
(ii) After two years of
				  service, if an employee has between two hundred forty hours and four hundred
				  seventy-nine hours of sick leave accrued, the employee may convert twelve hours
				  of personal leave.
(iii) After five years of
				  service, if an employee has four hundred eighty hours of sick leave accrued or
				  more, the employee may convert sixteen hours of sick leave to personal
				  leave.
(b)  Personal leave must be used in blocks of at least four
				hours. Personal leave may not be used to extend an employee's date of
				resignation or date of retirement, vacation leave. 
(c) Request for use of personal leave must be made by the
				employee and approved in advance by the immediate supervisor.
(d) Personal leave cannot be carried over from year to
				year.
(9) Transfer of sick
			 leave credits
(a) An employee who transfers from one Ohio public agency
				to another, shall be credited with the unused balance of the accumulated sick
				leave credit up to the maximum sick leave accumulation permitted in the public
				agency to which the employee transfers.
(b) An employee who is rehired within ten years of the
				employee's separation from state of Ohio service shall be credited with
				any sick leave that has not been converted to cash and shall be prohibited from
				further conversion until separation from state service.
(c) If an employee fails to notify the appointing authority
				of the employee's desire to restore sick leave and the leave is then
				converted to cash, the employee waives the ability to restore the accrued and
				unused leave credit.
(10) The use of sick
			 leave shall be documented on the employee's time record.
(11) Unused sick leave
			 shall be cumulative without limit.