Ohio Administrative Code|Rule 3349-7-145 | Emergency sick leave donation rule.

                                                
(A) Purpose
To establish an emergency sick leave donation
		  rule.
(B) Scope
This rule applies to faculty, administrative
		  staff, unclassified hourly employees and classified civil service employees.
		  The rule does not apply to student employees.
(C) Definitions
(1) Consult rule 3349-7-01 of the Administrative
			 Code.
(2) "Active Pay Status" for purposes of this rule
			 includes regular hours worked, vacation leave, sick leave, personal leave,
			 compensatory time, legal holiday leave, winter break leave, and civic duty
			 leave.
(3) "Legal Holiday Leave" is a day of paid leave
			 that is designated by the state of Ohio and approved by the board of
			 trustees.
(4) "Parental Leave" is the period of time taken
			 after birth or adoption of a child by a parent, legal guardian or person
			 standing in loco parentis.
(D) Rule statement
(1) Eligibility and payments
(a) Employees may apply
				for funds through the emergency sick leave donation program if they are in
				critical need of paid leave due only to the personal medical necessity of the
				employee. The human resources department will consider whether to approve the
				payment of funds under the emergency sick leave donation program on a bi-weekly
				basis. Employees may not apply to the emergency sick leave donation program to
				cover unpaid absences due to the care of family members.
(b) The department of
				human resources has the discretion to approve or not approve any amount of
				hours requested up to the life-time maximum. There is no appeal from this
				decision.
(c) Employees must have
				one year of service at university and must have exhausted all sick leave,
				vacation leave and compensatory time before they are eligible to apply for the
				emergency sick leave donation program.
(d) Employees must have
				an illness or injury that will require the employee to be absent from the
				worksite for a period of time exceeding eighty consecutive scheduled work hours
				and their absence will result in the loss of income due to the lack of accrued
				sick leave, vacation leave and compensatory time. Elective surgery, normal
				pregnancy and delivery, or parental leave does not qualify the employee to
				participate in the emergency sick leave donation program.
(e) If an employee is
				eligible, but unable to apply due to a physical or mental disease or
				disability, a family member or other authorized representative may apply on
				behalf of the employee.
(f) Payments under this
				rule will terminate when the employee receives funds from any other benefit
				source. If any payments from other sources are received for the same period of
				time, the funds paid by the university must be refunded to the
				university.
(g) The employee's
				right to privacy regarding the nature of the qualifying illness or injury will
				be maintained to the extent allowed by law.
(h) An employee is
				limited to a lifetime maximum number of paid hours under the sick leave
				donation program. The lifetime maximum is five hundred paid hours.
(i) If a legal holiday or
				winter break leave occurs while the employee is receiving paid hours under the
				emergency sick leave donation program the employee will not be eligible to
				receive legal holiday leave compensation or winter break leave
				compensation.
(2) Donations
(a) Employees who donate
				must:
(i) Be in active pay status;
(ii) Have five years of service at the university and must
				  retain a minimum of four hundred eighty hours of paid sick leave for their own
				  use;
(iii) Do so voluntarily; and
(iv) Donate in increments of eight hours.
(b) The maximum donation
				per employee per year is one hundred twenty hours.
(c) Donations will be
				accumulated in a pool and will not be returned to the employee.
(d) The identity of the
				donors will remain anonymous to the extent permitted by law.
(3) Accrual of sick and vacation leave hours during use of
			 sick leave donation pool hours.
Sick leave and vacation leave hours do not
			 accumulate while on an unpaid leave of absence or while receiving paid hours
			 from the emergency sick leave donation pool.