Ohio Administrative Code|Rule 3337-20-01 | Emergency notification in case of student death or serious injury.

                                                
The version of this rule that includes live links
		to associated resources is online at
https://www.ohio.edu/policy/20-001
(A) Overview
The purposes of this policy are to provide clear
		  and consistent communication with media and the public, to limit negative
		  effects caused by the circulation of misinformation, to demonstrate respect for
		  the families of students affected by tragedy, and to allow for delivery of
		  support services to students and others affected by tragedy. 
Departments will communicate with each other and
		  coordinate efforts in communicating to others in any circumstance involving the
		  death or serious injury of a student. 
In all cases of medical emergencies or deaths,
		  the name of a student will not be released to media until parents or next of
		  kin have been notified, if at all possible. 
(B) Notifying the dean of students' office
		  
Regardless of where or when an incident may have
		  occurred, any individual with information about a student death or serious
		  injury should contact the office of the dean of students. In the event that the
		  dean of students' office cannot be reached, the Ohio university police
		  department ("OUPD") should be called and will reach out to the dean
		  of students' staff person on-call. If the incident may involve a crime, it
		  should also be reported to local police, if it hasn't been already.
		  
(C) Notifying the dean 
If an Ohio university regional campus student
		  dies or is seriously injured, the regional campus dean will coordinate the
		  university's response, consulting with the dean of students as needed. If
		  an Ohio university Athens campus or eCampus student dies or is seriously
		  injured, the dean of students will coordinate the university's response.
		  If a student dies or is seriously injured outside of normal business hours, the
		  on-call staff person for student affairs will begin to coordinate the response
		  and notify immediately the dean of students and the vice president for student
		  affairs. 
(D) Notifying the executive officers 
Once the initial facts and circumstances of the
		  incident involving an Athens student or eCampus student are known, the dean of
		  students or the vice president for student affairs will notify the president,
		  the provost, and other executive officers and department heads, as appropriate.
		  In the case of a regional campus student, the regional campus dean will notify
		  the dean for university outreach and regional campuses, who will notify the
		  president, the provost, and others as appropriate. 
(E) Notifying other university offices 
Upon receipt of a copy of an obituary, a death
		  certificate, or newspaper article referencing the student's death, the
		  office of the university registrar will update the deceased student's
		  record accordingly in the student information system. 
In addition, the registrar's office will
		  prepare and distribute a memorandum informing select departments of the
		  university community of the student's death: office of the president;
		  office of the vice president for student affairs; office of the dean of
		  students; accounts receivable; admissions; bursar; career leadership
		  development center; development; graduate appointments; housing; Hudson health
		  center; payroll; student financial aid; information technology; Alden library
		  circulation; university outreach and regional campuses (for regional campus
		  students only); the college office of the deceased student, and eLearning
		  student and academic services (for eCampus students only). 
If the deceased student was enrolled in the
		  current term and took final exams, final grades will be recorded. Otherwise, a
		  cancellation will be completed by the registrar's office and presented to
		  the university review panel. Once approved, the college or regional campus will
		  be sent a copy of the approval documentation. If the deceased student is
		  enrolled for any future terms, those classes will be removed from his or her
		  record. Information technology, upon receipt of notice from the
		  registrar's office, will deactivate the university email account of a
		  deceased student, placing a reply message on the account that refers any sender
		  of an email to the office of the dean of students. 
(F) Public release of information 
All public release of information and
		  commuinication with the media related to an Athens campus or eCampus student
		  death or serious injury will be coordinated by university communications and
		  marketing, in consultation with the dean of students and the Ohio university
		  police department. In the case of a student from a regional campus, extension
		  campus, or center, the corresponding dean will be consulted. 
(G) Death of a student 
If a student dies, notification of next-of-kin
		  will be coordinated by the local police or the medical facility at which the
		  student dies. When possible, OUPD will attempt to consult with the dean of
		  students regarding such notification. In the case of a student from a regional
		  campus, extension campus, or center, the corresponding dean will be
		  consulted.
The version of this rule that includes live links
		to associated resources is online at 
https://ohio.edu/policy/20-001


Last updated May 21, 2021 at 12:07 PM